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Workflow Builder can also be used to understand and communicate the content and document life-cycles within your organization, or when starting a new project with a team or customer stakeholder, allowing a visual way of exploring the workflow states and the transitions.
This can be used to limit the application of a space workflow across a space. For the enabled space workflow with an added label(s), content in a space with the label automatically has a workflow applied, whilst other content is excluded from the application of the space mode workflow.
Choose Page Layout to edit the Page Header and Page Footer:
Choose +add to edit the custom page header or footer on each content using the the selected workflow:
You can choose the content visibility according to user permissions and add bespoke text or wiki markup to the header or footer.
The workflow can be enabled to add a read confirmation request on each transition to the workflow final state using the green tick slider.
Select the read confirmation to configure the option to add a checkbox to allow the reviewer undertaking the approval to action the transition to the final state to check an option to enable/disable the addition of the read confirmation.
If this option is unchecked the read confirmation is added automatically on the transition to the final state. There will be no option in the workflow popup for the reviewer to disable the read confirmation.
The read confirmation request can be configured on the page to add requests and track users to confirm read the content using the read confirmation popup.
Choosing a state in the Navigator Panel will also change the workflow panel to show details of the chosen state.
The transitions can be viewed and inspected for a selected state.
If there is an approval in the state, choose the approval to view further details and the options to customize the approval
A state can be customized - changing its
adding custom action names for any state approval reject and approve buttons
enabling assigned reviewers to be given reviewer roles in an approval
Workflow Builder can be used to change the existing workflows by modifying and contextualizing aspects of the workflow specific to projects or teams within your business or organization, by changing state names, adding state descriptions or color coding the status indicator circles for each state.