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Release Notes
o
Updates are made periodically and will automatically be available in your Confluence Cloud instance.
Check out the latest release logs below to see what we've been working on recently.
Latest Releases
12th January 2023 | |
Updates |
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Jan 12, 2024 Release Comala Document Control (CDx) 3.45.133
Earlier Releases 2023
11th Dec 2023 | |
Updates |
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5th Dec 2023 | |
Updates |
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29th Nov 2023 | |
Bugfixes |
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13th Nov 2023 | |
Bugfixes |
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6th Nov 2023 | |
Updates |
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3rd Nov 2023 | |
Bugfixes |
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23rd Oct 2023 | |
Bugfixes |
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2nd Oct 2023 | |
Updates |
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Bugfixes |
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27th Sept 2023 | |
Updates |
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13th Sept 2023 | |
Bugfixes |
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24th August 2023 | |
Updates |
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22nd August 2023 | |
Bugfixes |
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10th August 2023 | |
Bugfixes |
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27th July 2023 | |
Bugfixes |
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18th July 2023 | |
Updates |
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23rd June 2023 | |
Bugfixes |
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15th June 2023 | |
Updates |
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12th June 2023 | |
Updates | Updated space document management dashboard UI
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Bugfixes |
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8th June 2023 | |
Bugfixes |
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1st June 2023 | |
Bugfixes |
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30th May 2023 | |
Bugfixes |
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29th May 2023 | |
What’s New? | New Document Activity reporting page macro and document activity report UI. The document activity page macro can be added to a page or blog post to display the dynamic information for the lifecycle of the workflow events on the document. The macro can be configured to display one or more of the following:
The version includes a link to the document version. |
25th May 2023 | |
Updates |
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22nd May 2023 | |
Bugfixes |
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15th May 2023 | |
Updates |
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Bugfixes |
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11th May 2023 | |
Bugfixes |
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9th May 2023 | |
Improvements | The on-screen message notification displayed to an assigned user on viewing the page now includes the approval name and assigner. |
Updates |
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Bugfixes |
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4th May 2023 | |
Bugfixes |
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2nd May 2023 | |
Updates |
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27th April 2023 | |
Improvements |
For example, when choosing the Apply button to add a workflow using the workflow picker, a spinner is now displayed and the Cancel button is disabled whilst workflow is applied. |
Updates |
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Bugfixes |
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25th April 2023 | |
Bugfixes |
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18th April 2023 | |
Updates |
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17th April 2023 | |
Improvements |
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Bugfixes |
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12th April 2023 | |
Updates |
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10th April 2023 | |
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5th April 2023 | |
Bugfixes |
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3rd April 2023 | |
Updates |
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30th March 2023 | |
Bugfixes |
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29th March 2023 | |
Updates |
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28th March 2023 | |
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Bugfixes |
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23rd March 2023 | |
Bugfixes |
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22nd March 2023 | |
Updates |
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20th March 2023 | |
Updates |
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15th March 2023 | |
Updates |
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14th March 2023 | |
Updates |
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13th March 2023 | |
Updates |
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14th February 2023 | |
What’s New? |
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Improvements |
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Bugfixes |
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30th January 2023 | |
Updates |
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Bugfixes |
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27th January 2023 | |
Bugfixes |
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25th January 2023 | |
Improvements |
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Updates |
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18th January 2023 | |
Bugfixes |
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Release log 2022
13th December 2022
What's New?
This is our new documentation space for Comala Document Control Cloud!
We have updated the in-app links to the new documentation space.
The old documentation space at wiki.comalatech.com will no longer be updated for Comala Document Control Cloud.
If you have any questions please open a ticket with our support team.
Update
maintenance update to improve stability and performance
30th November 2022
What's New?
Add one or more document approvals macros to a document to display approval information for a selected workflow state. The macro can be configured to display the overall approval status in the state, the assignees for the review, each reviewer’s decision status, and the date of the last decision for each reviewer and the reviewer comment.
The document approvals macro is compatible with the Confluence page properties and page properties report macros.
27th September 2022
What's New?
New document state page macro
Add the document state macro to a document to display one or more of the content current workflow state, the date the state changed, and, if present the state expiry date.
The macro is compatible with the Confluence page properties and page properties report macros.
1st September 2022
Bugfixes
fixed an issue that caused a document with an applied workflow in a Comala Publishing configured target space to be published to another (un-configured) space when the applied workflow on the document in the target space was transitioned to the final state
23rd August 2022
Bugfixes
fixed a problem preventing email notifications from being sent for an approval with assignees if one or more of the assignees were invalid (for example the user account is disabled; the user does not have view permission)
resolved an issue when using the Quality Management System Workflow that stopped email notifications from being sent to any valid recipients on transition to the In Approval state if one or more of the added user values for the "Document User Reviewers" or "Document Group Reviewers" parameters were invalid
10th August 2022
Update
error handling and logging improvements
Bugfixes
fixed an issue that caused the 'View approved' byline link to be removed after editing content in the final state
workflow picker options displayed on a page are now appropriate to the user permission (admin, edit, view)
Aug 2nd 2022
Update
security improvement limiting permission scopes (
admin
;space_admin
) requested by the app if not required
Bugfix
fixed a problem that prevented a user with space admin permission from choosing to delete workflow history when removing a page workflow
28th June 2020
Update
security improvement limiting permission scopes (
admin
;space_admin
) requested by the app if not required
June 23rd 2022
Bugfix
pages were not expiring on the due date unless the page was viewed by a user. This release expires the content that is due since the release deployment.
This release will not affect pages with a historic expiration prior to the release date. This is to avoid unforeseen changes in the workflow history of these pages.
fixed an error that stopped a due date on pages with a long
contentID
from expiring
June 1st 2020
What's New?
To better understand what business case our evaluation customers are seeking to achieve when installing Comala Document Control the workflow picker now has the option to select a business use option from a drop-down menu before choosing a workflow to apply.
The workflow picker will then display all the available workflows including any custom workflows. The first workflow displayed in the picker will be prioritized for the chosen business case use. A user can choose the option to Skip the request.
This business use option will be available in our evaluation version each time a workflow is added to the content. It is aimed to help in the development of additionally available workflows and features within the Comala Document Control app.
May 12th 2022
What's New?
Users now have the ability to see what workflow is currently added and applied to the page.
new Show workflow option in the workflow popup dialog actions (ellipsis) menu
Choosing Show workflow opens a dialog box displaying a visual workflow diagram for the current workflow applied to the content.
Users can also view the current workflow by choosing the Show workflow option in the page tools menu.
May 5th 2022
Updates
What's New?
Updated space settings Document Management dashboard UI
new layout for Utilities and Settings
If the workflow is disabled for the space, only Reindex workflows is displayed
new Set Parameters button option displayed if the current space workflow includes a workflow parameter (Content Expiry Workflow and Quality Management System Workflow)
April 27th 2022
Update
maintenance updates to improve stability and performance
April 11th 2022
Update
vulnerabilities update
March 24th 2022
Update
an individual user cannot now clear Workflow History from an individual page - the Reset Workflows button has been removed from the page Workflow History report
o
Workflow history is stored as an attachment to a page. This attachment can still be deleted by a user with edit or admin permission and this will remove the Workflow History for the individual page.
A space admin will still have the option in the space settings Document Control dashboard to Clear workflow history for all documents in the space.
Bugfixes
updated Workflow Report to display "You have no approval workflows applied in this space" when no Comalatech workflow has been applied to any content in a space
oimprovements in the display of multiple assignees of a specific approval in the Workflow Report dialog box
improved the display of group parameters in the parameters value dialog box accessed through Manage Workflow parameters menu option on the content
March 14th 2022
Updates
maintenance and backend improvement updates
Bugfixes
long state names displayed in the workflow popup are no longer simply truncated but are now displayed with an ellipsis and a tooltip to show the full name on mouse-over
resolved a problem displaying the page workflow history
fixed a problem that prevented the assignment of a user as a reviewer in the workflow popup and displayed an error
update to ensure consistent styles are used across dialog boxes in the user interface
February 17th 2022
Update
updated our app to allow us to work on implementing future improvements to our UI
Bugfixes
resolved a problem that prevented access to the workflow report if the space home page was deleted
fixed a bug causing the breakup of the style for some of the app dialog boxes
February 14th 2022
Bugfixes
fix to ensure workflow Updated transition works in any instance where Atlassian Confluence generates a long contentID
resolved a problem that created duplicate notifications in the Workflow History when initializing states space-wide
February 9th 2022
Bugfix
resolved a problem that caused the initialization of states in a space to fail if the space had no homepage
February 2nd 2022
Bugfixes
resolved a problem causing duplication of automatic email notifications to users who are pre-assigned as a reviewer for an approval
fixed a problem that caused inconsistencies in workflow states after a space-wide initialization of the states
when adding a workflow, it is no longer applied to the space home page†
† Previously the workflow was applied to the space home page but due to the limitations of Atlassian Confluence Cloud there was no access to the workflow or display of any workflow breadcrumbs
January 17th 2022
Bugfixes
updated workflow report to display details of any content that is under the root level of the space (except space homepage)
update to improve performance when using inWebo credentials for e-signature authentication
Release log 2021
December 16th 2021
Bugfix
fixed a problem in some instances to ensure the display of workflow history where Atlassian Confluence generated long contentIDs (greater than 9007199254740991)
This is related to an Atlassian issue in some instances where Atlassian generated a long contentID - it could not be correctly handled by Confluence or certain add-on apps. Atlassian has currently resolved the issue by handling the contentID as a string instead of a number.
The Comala Document Management family of apps has been updated to be able to handle the contentID as a string as well.
December 9th 2021
Update
maintenance update on the debug tools feature, which is a non-public (dark) feature
October 28th 2021
Updates
error handling messages are now displayed when importing or exporting workflow history
import/export of workflow history is now logged and traced with a unique Trace id for the request containing details of the
user who performed the action
Cloud instance
space key
content id (if applicable)
process type (Export or Import)
Crowdbugfix
resolved a problem to ensure that we wait for a successful check for user rights before doing some actions when using Confluence accessor
isUserAppAdmin
method
October 25th 2021
Bugfix
resolved a problem when enabling the inWebo e-signature authentication settings in global administration that prevented the attachment of the inWebo authentication certificate
October 21st 2021
Update
update related to Atlassian Connect installation lifecycle security improvements
update to add in-app InWebo credentials encryption when using InWebo for authentication
Bugcrowd fix
update to prevent users from being able to change the app configuration using the REST API
October 14th 2021
Updates
disabled workflow history backup and restore process
Due to customer feedback, we have temporarily disabled the workflow history backup and restore process.
Customers that are in the upgrade process should contact us.
September 27th 2021
Updates
the user display name is now used in workflow history when workflow parameters are used to pre-assign or assign users and/or groups to an approval
Bugfixes
resolved a problem displaying the workflow content byline
after using the Atlassian Cloud to Cloud migration process to move their entire site to a different Confluence Cloud site
after using the Atlassian Cloud to Cloud space import process to import a space to another Confluence Cloud site
September 15th 2021
Update
standardized the storage of user and assigner attributes after a workflow action occurs to
accountID
anddisplayName
- ensures consistency of display in the workflow history
Bugfixes
resolved a problem displaying changes in space administration when there was a large number of space properties
August 24th 2021
Updates
when a user has been disabled or deleted, Workflow History will now display the default avatar and a user's full name (as stored as the display name) instead of the Atlassian ID
Back up Workflow History dialog close button has been renamed from Cancel to Close to avoid misinterpretation of the action
links to summary details of the Last import and the Last export of a workflow history backup now available in Workflow History in the space Document Control dashboard
Bugfixes
minor code patches to differentiate between upper and lowercase
updated typos in some UI components
July 26th 2021
Updates
vulnerability updates
Bugfixes
resolved a problem that caused resizing of the app global configuration screen
July 15th 2021
Update
This is a major release
We have removed the ability to edit workflows for new installs only
a new install of Comala Document Control for Confluence Cloud will not have the workflow builder or the option to edit or add JSON markup.
If you need the ability to fully customize a workflow please use Comala Document Management for Confluence Cloud
For existing installs there are no changes; the ability to edit a workflow, access workflow builder and edit/add JSON markup is still available
for users requiring help in an existing install of the Comala Document Control app, workflow builder documentation is available here
If you have any questions please open a support ticket.
June 16th 2021
Updates
you can use the Initialize states option to publish every page in a space to a target space at the same time. Comala Publishing is used to publish content in a space on a page-by-page basis. However, you can choose to configure the Comla Publishing action on the transition to a specific state
the source space page hierarchy is maintained on the publish action to the target space
updated space document dashboard UI to include a warning when initializing states if Comala Publishing is installed
"Note: if Comala Publishing is installed & configured for this space, Initializing states when may result in unforeseen publishing of content to the target space"
Bugfixes
fixed a problem that when a space admin chose to initialize states, it initialized content to the initial workflow state instead of the state selected in the space settings Document Dashboard dropdown menu
resolved a problem that was causing misdirected request logs
June 8th 2021
Bugfix
fixed a problem that caused the workflow history to be rendered empty
May 27th 2021
Bugfixes
fixed a problem with license validation after the license has expired
when no Comalatech workflows are added to a space, the workflow report now displays confirmation that the app is disabled for the space
May 18th 2021
Updates
Atlassian Connect framework update
updated space Document Management dashboard to remove reminder that enabling e-signature is found in approval settings
Bugfixes
updated the workflow report to display confirmation message if no Comalatech approval workflow is installed in a space
fixed a problem in the previous version link in the page history
fixed a typo in the Change state on-screen notification
fixed an authentication error when installing the app to a new instance
April 27th 2021
Updates
upgraded app security together with improvements in cache management and performance
update to support changes in the App migration platform - see the Atlassian migration model deprecation
April 1st 2021
Maintenance update
March 31st 2021
Maintenance update
March 17th 2021
Updates and bugfixes for inWebo authentication integration option for e-signature use for approvals
updated global configuration to display a visual confirmation when the inWebo Certificate has been uploaded and added
when using inWebo authentication removed email validation requirement from workflow popup OTP username field to allow validation using inWebo usernames that are not an email address
updated global configuration to remove all inWebo configuration details when the inWebo Service ID is removed
March 10th 2021
Updates
send-email
action in triggers updated to include additional value references@creator
and@LastUpdatedBy.
These complement existing use of value references such as@watchers
Content Expiry Workflow updated to only include
@watchers
as the recipients for thesend-email
trigger action
Bugfixes
fixed issue with the use of
@watchers
value reference when used in thesend-email
action in a triggerfixed issue when using
clean-message
action in a trigger
March 1st 2021
Comala Document Management can now use inWebo authentication as an option when e-signatures are enabled
this allows clients to use inWebo to manage the authentication process for users when an e-signature is required for approvals
inWebo simply passes an API key and an inWebo Service ID - to Comala Document Management
Service ID key generated by inWebo administration must be added to Comala Document Management global configuration
a user generates an OTP token using the inWebo Authentication app for mobile Android and IOS devices
all other 2FA use is disabled when inWebo is used for authentication
Bugfix
resolved issue where sometimes status wasn't updated in byline and workflow report after a workflow change
February 18th, 2021
Workflows can now be edited* to add a select transition to a state.
Each individual state can be configured to allow users to use the workflow popup to choose a destination state and transition the workflow to this state.
One or more options for the destination state will be displayed in a dropdown menu in the workflow popup.
The destination state options displayed in the popup are configured using the transition editor in workflow builder.
The select transition cannot be used
in a state with an approval
in a final state
A select transition can be added to a state together with an expired transition and an updated transition.
A select transition will not be available to add to a state with an approval added - the transitions editor will only display the approved, rejected, updated and expired transition options.
Adding an approval to a state with a previously added select transition will replace the Submit option on the workflow popup on the content with the Approve and Reject buttons.
* Comala Document Control for Cloud release from 15th July 2021 - workflows can no longer be edited. Custom workflows can only be created and edited if you upgrade to the Comala Document Management for Cloud app.
February 15th 2021
Updates
When there are more than 6 reviewers assigned to an approval a read-only workflow dialog box is available to display the full list of reviewers (approval reviewers list).
The approver dialog box is read-only but the columns can be sorted and the report can be filtered.
The approval reviewers list can be viewed by
using the workflow popup on the page by choosing the +n icon
choosing a reviewer avatar in the workflow report
Bugfix
resolved issue of
set-expiration
macro use in a trigger
January 26th 2021
Update
when a state has multiple approvals, the workflow report now displays the named approval avatars rather than the assignee(s) avatars. Users can click on each approval avatar to view assigned users
Bugfixes
correct date format now being displayed in workflow history
layout issue for page report when selecting filter buttons
set message action amended to work when used in a workflow trigger
Earlier Release logs
December 23rd 2020Bugfix release
December 16th 2020We are introducing some security improvements onto the current approvals configuration different setting options.
A user with VIEW & EDIT permissions over the content will view enabled approve/reject buttons but these approve/reject buttons are disabled if a user has been assigned but the current logged-in user is NOT ASSIGNED to the approval.
October 15th 2020Now you can set a minimum number of approvals/rejections (whatever happens first) for the approval to transition even when the approval setting is defined as "Set all reviewers that have to approve" (up until now you could set a minimum just for the other two approval settings). September 16th 2020Feature update
If you prefer to invoke the action manually by editing the JSON triggers, you can view the documentation here. Also included are some bug fixes:
August 25th 2020Update and bugfix release
August 17th 2020Update and bugfix release
August 4th 2020Bugfix release
July 14th 2020Fixed an issue with user first and last names that had special characters June 15th 2020Update to the handling of expired subscriptions to improve error messages where app functionality will not be available. June 4th 2020The workflow report has been renamed from Document Report to Workflow Report. Sidebar link and report title amended. June 2nd 2020Bug fix updates for the pagination on the signing token global administration and filter options in the Document report. May 26th 2020Updated the minimum approver option behavior to work with assigned users. Now when multiple people are assigned to the approval it will be considered approved (or rejected) as soon as the minimum number has been reached, not waiting for all the assignees. May 19th 2020Trigger markup can now be viewed and edited in the Document Control workflow builder without needing to go into full markup editing mode. May 18th 2020New Welcome Tour feature added with useful information and links for new users. May 15th 2020Option to enable anonymous user usage tracking added to the global admin configuration menu Note: This option is only available for paid licenses, not during the trial license period. Site-wide feature usage statistics will still be compiled by Comalatech for all license types to help understand usage trends and prioritize future feature development. May 14th 2020A fix in the workflow builder so that states that are referenced in triggers can have their names changed. April 24th 2020Resolved issue with email notifications for approvers on the QMS workflow. April 7th 2020In this update, e-signatures can now be configured to work on any approval. (Please note if you are using the existing Quality Management System workflow the e-signature setting will default to true on the approvals when you first make customizations to this workflow.) April 6th 2020Customizable workflows are here. You can now make changes to the workflows in each space; add states, approvals and transitions to exactly match your business process. April 1st 2020Approvals using e-signatures are now identified in the workflow history. Adding more than 7 approvers to an approval will now work correctly with the addition of a scrollbar on that screen. March 17th 2020Refreshed look for the workflow progress tracker. Other minor bug fixes including
Feb 27th 2020Fixed an issue with the time format of expiration date in the workflow report Feb 5th 2020Resolved a long-standing issue sending email notifications when a page reaches the expiration date on the content expiry workflow. January 8th 2020Change to the way the e-signature approvals are handled. Now users will need to generate a token using a third-party app rather than their Atlassian password as part of the approval process. For guidance, see Setting up an approval signing token. |
November 26th 2019Introducing Comala Document Control (formerly Comala Workflows Lite) The new name better describes the scope and use of the app. While workflows will continue to play an important role, Comala Document Control offers much more than just approval workflows. Teams are not only using our app to add approvals, they’re using it to add formal document control to their pages. Comala Document Control tells a much more complete story about what our apps can do. October 29th 2019Bug fix, updates, including:
October 15th 2019Bug fix updates, including:
October 4th 2019Bug fixing:
September 26th 2019
August 16th 2019
June 13th 2019
March 18th 2019
January 23rd 2019
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December 20th 2018
September 6th 2018
August 2th 2018
May 7th 2018Comala Approvals becomes Comala Workflows Lite:
Apr 17th 2018
Feb 26th 2018
Jan 30th 2018
Jan 10th 2018
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Oct 23 2017
Oct 10 2017
Sept 21 2017
Jun 22 2017
May 17 2017Approvals now allows users to view the published page as well as the updated version before being approved toggling through links: View approved links to the approved version, and View pending approval links to the version under review. April 19 2017
February 22 2017A new optional field to provide a message to all the assignees has been added to the Assign step; this message will be added to the notification email.
February 2 2017Multiple reviewers for a page can now be assigned in one single operation by entering them in a text field. Just start typing the user name in the field the the name will auto complete. 2 characters have to be entered to start the search. Users that have been assigned as reviewers already won't be displayed in the auto complete options. January 26 2017The latest version of Comala Approvals features a significant update to how Approvals handles user activity. Specifically, Approvals now includes OAUTH user impersonation on all back-end operations. This resolves some existing issues and adds new functionality:
As this update includes changes to user permissions, it must be installed manually by the Confluence Administrator; the update will not roll out automatically. Click "update" in the Add-on manager and a pop-up will prompt you to accept and update; if you accept the update the new version of the add-on will be installed on your cloud instance instantly. January 19 2017
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November 30 2016
November 22 2016
November 9 2016
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