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Configuration - Space Tools

Owned by Robert Alexander Marshall
Last updated: Nov 02, 2023
2 min read

Document Management

Configuration

Parameters

Notifications

Import

Clear History

Support

Audit Log

Report Data Population

Attach Activity

Screen Location: Space Tools → Document Management → Configuration tab

1 Space Configuration | 1.1 Workflow Activity and Drafts Visibility | 1.2 Page Update Reset Approval | 1.3 Tasks Mode | 2 Internal Page Publishing Configuration | 2.1 Default View | 2.2 Published View Macro Transform

Overview

The document management Space Configuration screen allows space administrators to configure how various workflow features operate within their space.

The space configuration settings override the global app configuration for the instance.

Space Configuration

Setting

Options

Notes

Ver

Setting

Options

Notes

Ver

Workflow Activity and Drafts Visibility

Who can see workflow activity and unpublished drafts?

See also:

Default (Space Administrators and Page Editors)

Recommended for most use cases.

Use Global default (shown in parenthesis).

3.0.6+

Space Administrators and Page Editors

Unpublished drafts and activity reports will not be visible to users who would otherwise normally be able to view the content.

Anybody

Anyone who could normally view the content will be able to view drafts and activity reports. They will also be able to take part in content reviews (v4.6+).

Page Update Reset Approval

If an approval (content review) is in progress, what effect does editing the content have?

See also:

Default (Reset)

Recommended for most use cases.

Use Global default (shown in parenthesis).

4.7+

Reset

Any existing Approve/Reject decisions will be reset.

Ignore

Existing Approve/Reject decisions will be retained.

Tasks Mode

Who can complete tasks?

See also:

Default (Lenient)

Recommended for most use cases.

Use Global default (shown in parenthesis).

3.1+

Lenient

Any user who can edit the page/blog.

Strict

Only the task assignee or task creator.

Internal Page Publishing Configuration

These settings only take effect when using Same-space publishing. See also: State status indicator circles.

Setting

Options

Notes

Ver

Setting

Options

Notes

Ver

Default View

When there is a published version, and also a subsequent unpublished draft version, which version should be viewed on navigating to the content?

This primarily affects users who can edit the content, unless the "Workflow Activity and Drafts Visibility" setting is set to "Anybody" in which case it will affect all users.

See also:

Latest

Recommended for most use cases.

The most recent version of content will be viewed by default, regardless of whether it is published or not.

 

Published

The last version created on transition to the published (final) state in the applied workflow will be viewed by default.

Published View Macro Transform

Which version of content should the include macro and excerpt-include macro show?

See also:

Default (Enabled)

Recommended in most use cases.

Use Global default (shown in parenthesis).

4.2.2+

Enabled

Use published content if available, otherwise use latest version even if not published.

Disabled

Show latest version, even if not published.

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