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Feature Tour
Transform the way you manage content
Reviews / Approvals
Add content reviews to get sign-off from process stakeholders
User Guide | Authoring Guide
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Support for Atlassian Confluence Server ends on Feb. 15, 2024
‡ We will no longer offer technical support, security updates, or bug fixes for vulnerabilities for our own server apps from FEBRUARY 2024.
Regular security updates help protect your business from threats and vulnerabilities.
We recommend moving to Atlassian Cloud or Atlassian Data Center and our Cloud or Data Center apps as soon as possible before the end of support date.
Comala Document Management 7 and later is data center only.DaTA CENTER
Comala Document v6 releases from v6.17.11 are server only. These are maintenance and critical bugfix releases ‡. SERVER
Assign Reviewers
Assign reviewers from a list, or let the team decide
User Guide | Authoring Guide
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Verify Credentials
Optionally prompt reviewers to authenticate their identity
User Guide | Authoring Guide
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Track Review Process
See at a glance who's Approved or Rejected
User Guide | Authoring Guide
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Review Groups
Create layered reviews and dependencies between reviews
User Guide | Authoring Guide
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Add Tasks
Automatically add assignable tasks via the workflow, or let users add their own
User Guide | Authoring Guide
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Read Confirmation
Request read confirmation from users for published workflow content (or standalone content)
Automatically add users as readers via the workflow or let page editors add their own
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Set Deadlines
Add customisable deadlines to workflow states and tasks
User Guide | Authoring Guide
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Customizable Notifications
Send emails, add page banners, Confluence notifications and more...
| Notifications | Authoring Guide | Configure notifications in a space | Configure notifications in an instance | Custom notifications using a workflow trigger
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Trivial Workflow Creation
Everything you see above was achieved with this one simple script
Authoring Guide | Macros | Examples
{workflow:name=Feature Page Simple Approval Workflow 1|label=featurepage}
{description}
A Simple Approval Workflow, a page's state can be for 'In Progress','Review', or 'Approved'.
Only'Approved' pages are visible to Read-only users.
{description}
{state:In Progress|submit=Review|taskable=true|colour=#ffab00}
{task:name=Check feature definition|assignee=milo}
{task:name=Update Milestones|assignee=suni|duedate=2020-04-01 00:00}
{task:name=Allocate team roles}
{state}
{state:Review|approved=Approved|colour=#ffab00}
{approval:Technical Review|assignable=true|roles=true}
{approval:Design Review|assignable=true}
{approval:QA Review|user=&suni}
{state}
{state:Approved|final=true|updated=Review|expired=Review|duedate=P3M|changeduedate=true}
{state}
{read-ack:approverRequestOption=false|changeduedate=false}
{trigger:statechanged|state=Review}
{set-message:style=success|duration=PT1M}
All tasks complete!
Review in progress.
{set-message}
{trigger}
{workflow}Edit your workflow in the Markup Editor or use the visual editing tool Workflow Builder.
Workflow Builder Visual Editor
Examine, edit and create your workflows at global, space and page level with the interactive workflow builder visual editor and markup editor
Workflow Builder | Markup Editor
Workflow Triggers
Add flexibility and responsiveness to your document process using workflow triggers in a workflow to listen for workflow events and then generate custom email notifications; set page restrictions or remove page restrictions, set metadata values and more …
Triggers | Events | Conditions | Actions
Publishing
Publish approved content to same space, separate space and even remote servers
including Confluence Server, Data Center and Cloud
Metadata
Set and edit metadata, and integrate with third party apps
Macros |set-metadata macro | get-metadata macro | increment-metadata macro | Metadata, Forms and Reporting Integrations
Workflow Parameters
Create and utilize your own workflow parameter value references to allow flexibile use of your workflows across different spaces and teams.
Workflow parameters | Value References | Add and edit workflow parameters using workflow builder
Full Audit Trail
Keep track of everything - including updates, read confirmation, versions, due dates and approvals using document activity report or the space document management report
Reporting Guide
Document Activity REST API to generate your own business information on workflow performance DATA CENTER v7 or later
With page and space endpoints, you can retrieve information on the performance and progress for your documents with an applied Comala Document Management workflow.
Use your own Business Information tools with the REST API to meet your own information needs.
Track your own Document Management Actions for tasks and approvals
Reporting Guide / My Document Management Actions
Track the progress of your workflows on the content across your space
Track the workflow activity on individual content
Document activity DATA CENTER v7 or later
Fine grain filter the document activity report on a page using the Type filter by workflow actions for states; for approvals; for users (who are Actor(s) and/or Participant(s)).
Filter the document activity for specific time periods using the Date filter
Page activity SERVER DATA CENTER to v6.17.10
Search Integration
Add filters for workflow states, approvals and more
Reporting Guide | Developer Guide
requires Confluence 5.9 or above
Online Training
Learn how to get the most from the Comala Document Management app
Ask support for details ...
Third Party Integrations
Themes, Document Exporters, Reporting, Metadata...
Integration Guides | Developer Guides
And so much more...
Check out our online guides for more information