Release Notes

13th December 2022

What's New?

This is our new documentation space for Comala Document Control Approval Cloud!

We have updated the in-app links to this new documentation space.

The old documentation space at wiki.comalatech.com will no longer be updated for Comala Document Approval Cloud.

If you have any questions please open a ticket with our support team.

Updates

•  maintenance update to improve stability and performance

30th November 2022

What's New?

New document approvals macro.

Add one or more document approvals macros to a document to display approval information for a selected approval state. The macro can be configured to display the overall approval status in the approval state, the assignees for the review, each reviewer’s decision status, and the date of the last decision for each reviewer.

The document approvals macro is compatible with the Confluence page properties and page properties report macros.

27th September 2022

What's New?

New document state page macro.

Add the document state macro to a document to display one or both of the current approval workflow state and the date the state changed.

The macro is compatible with the Confluence page properties and page properties report macros.

1st September 2022

Bugfixes

• fixed an issue that caused a document with an applied approval workflow in a Comala Publishing configured target space to be published to an another (un-configured) space when the applied approval workflow on the document in the target space was transitioned to the final state

23rd August 2022

Bugfixes

• fixed a problem preventing email notifications from being sent for the approval with assignees if one or more of the assignees were invalid (for example the user account is disabled; the user does not have view permission)

10th August 2022

Update

•  error handling and logging improvements

Bugfixes

• fixed an issue that caused the 'View approved' byline link to be removed after editing content in the final state

• Add workflow options displayed on a page are now appropriate to the user permission (admin, edit, view)

Aug 2nd 2022

Update

• security improvement limiting permission scopes (admin; space_admin) requested by the app if not required

Bugfix

• fixed a problem that prevented a user with space admin permission from choosing to delete approval history when removing a page workflow

June 1st 2022

What's New?

To better understand what business case our evaluation customers are seeking to achieve when installing Comala Document Approval the workflow picker now has the option to select a business use option from a drop-down menu before applying the approval workflow.

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A user can choose the option to Skip the request.

This business use option will be available in our evaluation version each time the approval workflow is added to the content. It is aimed to help in the development of features within the Comala Document Approval app.

May 12th 2022

What's New?

Users now have the ability to see what workflow is currently added and applied to the page. 

• new Show workflow option in the workflow popup dialog actions (ellipsis) menu

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Choosing Show workflow opens a dialog box displaying a visual workflow diagram for the current workflow applied to the content.

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 Users can also view the current workflow by choosing the Show workflow option in the page tools menu

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May 5th 2022

Updates

What's New?

• updated space settings Document Approval dashboard UI

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 Only the Reindex workflows option is displayed if the approval workflow is disabled in the space.

April 27th 2022

Update

• maintenance update to improve stability and performance

April 11th 2022

Update

• vulnerabilities update

March 24th 2022

Update

• a user cannot now clear Approval History from an individual page - the Reset Approvals button has been removed from the page Approvals History report
  
  
  

Approval History is stored as an attachment to a document. This attachment can still be deleted by a user with edit or admin permission and this will clear the document Approval History for the individual document.

A space admin will still have the option in the space settings Document Approval dashboard to Clear approval history for all documents in the space.

Bugfixes

• updated Approvals Report to display "You have no approval workflows applied in this space" when no Comalatech approval has been applied to any content in a space

   

• improved the display of multiple assignees of a specific approval in the Approvals Report dialog box

March 14th 2022

Updates

• maintenance and backend improvement updates

Bugfixes

• long state names displayed in the workflow popup are no longer simply truncated but are now displayed with an ellipsis and a tooltip to show the full name on mouse-over

• resolved a problem displaying the page workflow history

• fixed a problem that prevented the assignment of a user as a reviewer in the workflow popup and displayed an error

• update to ensure consistent styles are used across dialog boxes in the user interface

February 17th 2022

Bugfixes

• resolved a problem that prevented access to the workflow report if the space home page was deleted

• fixed a bug causing the breakup of the style for some of the app dialog boxes

February 14th 2022

Bugfixes

• fix to ensure workflow Updated transition works in any instance where Atlassian Confluence generates a long contentID

• resolved a problem that created duplicate notifications in the Workflow History when initializing states space-wide

February 9th 2022

Bugfix

• resolved a problem that caused the initialization of states in a space to fail if the space had no homepage

February 2nd 2022

Bugfixes

• fixed a problem that caused inconsistencies in workflow states after a space-wide initialization of the states

• when adding a workflow, it is no longer applied to the space home page†

_{† Previously the workflow was applied to the space home page but due to the limitations of Atlassian Confluence Cloud there was no access to the workflow or display of any workflow breadcrumbs}

January 17th 2022

Bugfixes

• updated approvals report to display details of any content that is under the root level of the space (except space homepage)

December 16th 2021 

Bugfix

• fixed a problem in some instances to ensure the display of workflow history where Atlassian Confluence generated long contentIDs (greater than 9007199254740991)

December 9th 2021

Update

• maintenance update on the debug tools feature, which is a non-public (dark) feature

October 28th 2021

Updates

• error handling messages are now displayed when importing or exporting workflow history

• import/export of workflow history is now logged and traced with a unique Trace id for the request containing details of the

  • user who performed the action

  • Cloud instance

  • space key

  • content id  (if applicable)

  • process type (Export or Import)

Crowdbugfix

• resolved a problem to ensure that we wait for a successful check for user rights before doing some actions

October 21st 2021

Update

• update related to Atlassian Connect installation lifecycle security improvements

Bugcrowd fix

• update to prevent users from being able to change the app configuration using the REST API

October 14th 2021

Updates

• disabled workflow history backup and restore process

Due to customer feedback, we have temporarily disabled the workflow history backup and restore process.

Customers that are in the upgrade process should contact us.

September 27th 2021

Bugfixes

• resolved a problem displaying the workflow content byline

  • after using the Atlassian Cloud to Cloud migration process to move their entire site to a different Confluence Cloud site

  • after using the Atlassian Cloud to Cloud space import process to import a space to another Confluence Cloud site

September 15th 2021

Update

• standardized the storage of user and assigner attributes after a workflow action occurs to accountID and displayName - ensures consistency of display in the workflow history

Bugfixes

• resolved a problem displaying changes in space administration when there was a large number of space properties

August 24th 2021

Updates

• when a user is disabled or deleted, Workflow History will now display the default avatar and a user's full name (as stored as the display name) instead of the Atlassian ID

• Back up Workflow History dialog close button has been renamed from Cancel to Close to avoid misinterpretation of the action

• links to summary details of the Last import and the Last export of a workflow history backup now available in Workflow History in the space Document Approval dashboard

Bugfixes

• minor code patches to differentiate between upper and lowercase

• updated typos in some UI components

July 26th 2021

Updates

• vulnerability updates

Bugfixes

• resolved a problem that caused resizing of the app global configuration screen

June 16th 2021

Updates

• You can use the Initialize states option to publish every page in a space to a target space at the same time. Comala Publishing is used to publish content in a space on a page-by-page basis.  However, you can choose to configure the Comla Publishing action on the transition to a specific state

  • the source space page hierarchy is maintained on the publish action to the target space
    
    

• updated space document dashboard UI to include a warning when initializing states if Comala Publishing is installed

   

   

  "Note: if Comala Publishing is installed & configured for this space, Initializing states when may result in unforeseen publishing of content to the target space"

Bugfix

• resolved an issue that was preventing the status of pages from being updated in the Approval Report when the workflow was removed at space or page level

• fixed a problem that when a space admin chose to initialize states, it initialized content to the initial workflow state instead of the state selected in the space settings Document Dashboard dropdown menu

• resolved a problem that was causing misdirected request logs

June 8th 2021

Bugfix

• fixed a problem that caused the approval history to be rendered empty

May 27th 2021

Bugfix

• fixed a problem with license validation after the license has expired

• when no Comalatech workflows are added to a space, the approvals report now displays confirmation that the app is disabled for the space

May 18th 2021

Updates

• Atlassian Connect framework update

• updated space Document Management dashboard to remove reminder that enabling e-signature is found in approval settings

• removed inWebo OTP configuration option

Bugfixes

• updated the approval report to display confirmation message if no Comalatech approval workflow is installed in a space

• fixed a problem in the previous version link in the page history

• fixed a typo in the Change state on-screen notification

• fixed an authentication error when installing the app to a new instance

April 27th 2021

Updates

• upgraded app security together with improvements in cache management and performance

• update to support changes in the App migration platform   - see the  Atlassian migration model deprecation

April 1st 2021

 Maintenance update

March 31st 2021

 Maintenance update

February 24th 2021

Fixed issue in Approvals Report listing when space workflow disabled and other bugfixes

August 25th 2020

Multiple UI enhancements and bugfixes

August 4th 2020

Fixed an issue where approving a page with a pre-assigned group not working

Fixed an issue where the workflow report was not showing correct data, now it is searching on every user action

June 15th 2020

Update to handling of expired subscriptions to improve error messages where app functionality will not be available.

June 4th 2020

Workflow report has been renamed from Document Report to Approvals Report. Sidebar menu link and report title updated.

May 18th 2020

New Welcome Tour feature added with useful information and links for new users.

May 15th 2020

Option to disable individual user usage tracking added to the global admin configuration menu. 

This option is only available for paid licenses, not during trial.  Site wide feature usage statistics will still be compiled by Comalatech for all license types to help understand usage trends and prioritise future feature development.

November 26th 2019

Introducing Comala Document Approval (formerly Comala Approvals)

The new name unites Comala Document Approval with our other apps in the Comala Document Management family. Renaming the apps makes it easier for our customers to understand how they are related, and better explains their scope and use.  

This update also includes a bug fix that was preventing page approvals from being added to pages in some situations without resetting the space configuration.

October 29th 2019

Bug fix, updates, including:

• Fix for emojis in approval/assign comments causing an error.

September 26th 2019

• Bug fix updates, including:

  • Fix for in page notifications on page approval/rejection

  • Fix on description in the activity history for assigned/unassigned entries.

  • Fix for the state dialog that was showing the internal user ID on assigned users.

June 13th 2019

• Improved Approvals Dialog Layout

  The visual design of the Approvals Dialog Pop-up has been improved. It's now easier to use, and is up to date with the latest Confluence styling.
  
  

March 18th 2019

• Minor UI updates and Atlassian API changes for GDPR compatibility.

December 14 2018

• Introducing Comala Approvals Cloud.  The Easiest Way to Add Reviews and Approvals to Confluence