Screen Location: Space Tools > Document Management > Space Workflows Document Management > Page Workflows Templates
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A workflow operates in much the same way as its counterpart on the Space Workflows space workflows Document Management dashboard. There are a couple of differences:
Workflow content labels won't be active because these workflows aren't applied at the space level, the filter
labelparameter on the workflow macro has no effect but they will be visible in the dashboardSome dashboards some dashboard utility actions are unavailable such as Initialise States (management of the applied workflow is on the applied page or blog post)
Page Workflow Templates dashboard
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Space admins can edit a space scope workflow in this dashboard but changes will not affect the source space workflow or change the workflow already added to a page or blog post.
Option | As seen on... | ||
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Edit |   | Opens the markup editor. Editing the workflow template will not change any copies previously added to content. | Space scope workflows ONLY |
Activate |   | Enabled workflow. Available for users to add a copy as a page workflow. Click to disable the workflow. This will not disable any copies already added to content. | All active workflows |
Disable |  | Disabled workflow. Click to enable the workflow. Workflow is not currently available for users to add a copy as a page workflow. Previous copies added to content are not disabled. | All disabled workflows |
Remove |   | Deletes the workflow template. This will not remove any copies previously added to content. | Space scope workflows ONLY |
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This isn't applicable in page mode because every each page gets its own unique workflow – you can't centrally manage the workflow.
If you get Confused State (Grey Circleget a confused state (grey indicator circle), you can fix it directly on the affected page – just open the workflow popup and choose a state. Select one, problem solved!
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Individual users can create content (page or blog post) and manually add to individual pages and/or blog posts any enabled workflow listed on the Page Workflow Templates dashboard .
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Users (with Edit permission for the content) can use workflow builder to
create new workflows – unique to the individual page or blog post using these workflow templates.
edit a workflow – unique to the individual page or blog post
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