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Overview

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Keep content producers informed of workflow progress.

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Confluence workbox notifications will be sent when

In the user profile

On-screen notifications

The Workflow Status Bar displays On a page with an applied workflow, the workflow status bar displays

  • the current workflow state

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  • breadcrumb

  • the tasks breadcrumb displaying the number of incomplete tasks

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State breadcrumb (1

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Displays name of the current workflow state for the page or blog post together with a colored state indicator circle.

2. Tasks

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Choosing the state breadcrumb opens the workflow popup.

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The workflow popup displays the transition options from the state (if any).

Tasks breadcrumb (2)

Displayed if there any workflow tasks added by a user or by the workflow that have not yet been completed. The current number of outstanding tasks is appended to the breadcrumb.

Choosing the tasks breadcrumb opens the tasks popup.

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Info

A blue dot • indicates tasks the current user is assigned to.

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3. Read Confirmation

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  • assigning a task (by default) generates a notification for the assignee

  • outstanding tasks for a user are displayed in the user profile Document Actions

Read Confirmation

When a read confirmation is added to a page or blog post, a read confirmation breadcrumb is added to the page header (A) and page footer (B) showing the current status of a read confirmation on the content.

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Choose either breadcrumb to open the read confirmation popup for details of the read confirmation.

  • assigning a read confirmation (by default) generates a notification for the assigned reader

  • outstanding read confirmations for a user are displayed in the user profile Read Assignments

Message banners

Message banners can be displayed during page creation (only in Space Mode) and when the workflow is applied as a space workflow - space mode) or when viewing a page.

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For more information, see:

Headers and footers

Content, including Report Macrosreport macros can be added to the page header and footer by an applied workflow.

For more information, see :the following macros

Content can also be added to these macros editing the workflow using the Page Layout options in workflow builder visual editor.

Email notification

A user needs at least Pages - Add permission in the space or else they will not receive any notifications when they are assigned to a task, approval or read confirmation.

By default, email notifications will be sent when

In addition, custom email notifications can be sent in response to Events.

For more information, see:

Comments

Page and blog post comments can be added by the workflow.

For more information, see:

Macros

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App configuration

Setting

Where

Notes

Approval – Assignee

Should assigned reviewers receive notifications about review updates?

Email Any Address

Should the {send-email} macro be able to use email addresses that are not associated with registered users?

State Expired Notification

Should page watchers recieve notifications about state expiry?

Task – Assignee

Should task assignees receive notifications for taks they are assigned to?

Task – Page Watchers

Should page watchers receive notifications about workflow tasks?

Read Confirmation

Should Read Confirmation assignee(s) receive notifications for all read confirmation events?

Workflow Activity and Drafts Visibility

Should View-only users be able to see workflow information?

Note: Does not affect message banners unless their parameters state otherwise.

See also

Workflow Authoring Guide:

User Guide:

Reporting Guide: