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Changing Between Different Apps in the Comala Document Management Family
You can switch between different apps in the Comala Document Management family if your needs change | ||
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On a data center/ server instance, only one app from the Comala Document Management Family of apps should be installed and enabled at any one time.
to change between different products please uninstall your existing app and then install the new one
Please keep the following in mind when switching between apps in data center or server
In a Cloud site only one app should be installed and enabled (otherwise you may experience errors such as multiple workflow byline breadcrumbs displayed on a page)
Current Confluence Cloud limitations mean that the page properties cannot be shared between apps and each app should be treated as a effectively a new installation
workflow event and actions history (document activity) is not retained when installing a different Comala Document Management app. This workflow event and action cannot be exported or imported to the page to be used with the newly installed app
if previous workflow history (document activity) is required for audit, it must be backed up prior to uninstalling the existing app and installing the new app
Data Center
The following releases and later are all data center only releases.
These Data Center Only releases, Page Activity is replaced with our all-new Document Activity capability.
You will need to upgrade your workflow data in any existing spaces with an applied workflow to access Document Activity capabilities.
Prior to these releases, each app was released as data center and server compatible. Subsequent app releases for server only will be for maintenance updates and bugfixes as we approach Atlassian End of Life for Confluence Server on Feb 15, 2024 .
History and Settings
On the Server/Data Center platform
the workflow history created with the previous app will be retained and be visible in the new app
if a global or space level setting applies in the new application it will generally keep the same value as it had in the previous app
On the Cloud platform
workflow history is not retained when changing between different apps in the Comala Document Management family
if a global or space level setting applies in the new application it will generally keep the same value as it had in the previous app
If you are migrating from server to cloud, due to limitations in Atlassian Confluence Cloud the workflow history is not currently retained. If you are migrating from server to cloud please review the information about the migration of the Comala Document Management app in our migration hub.
Workflow Changes
If you are moving to a product with more features (Comala Document Approval → Comala Document Control → Comala Document Management), the workflows that were previously applied to your spaces and pages will still be active
If you are moving to a product with less features (Comala Document Management → Comala Document Control → Comala Document Approval), workflows that were previously active on pages and space will no longer be active. You must use the workflows that are included with the product that is installed
If you need further help please contact our support team or raise a support ticket.
Licensing
Changing to a new product requires the purchase of a new license/subscription
Licenses are not transferable to a different platform (when moving from server to cloud or server to data center for example)
A trial license can be generated from the Atlassian Marketplace.