Overview
A snapshot collection is a repository of snapshot documents.
A collection can be created in a space or linked to a space by a space administrator. Once a collection is added or linked to a space, snapshot documents can be created and added to the collection from the source space documents.
Collections added or linked to a space can be managed by the space administrator.
Collections across the instance can be viewed using the collections global viewer in the Confluence header menu.
To create and manage collections the space administrator must be a member of the user group added to Snapshot Publishers in the app global configuration
Snapshot collection
A snapshot collection is a curated group of snapshot documents.
A collection can include
snapshots included in other collections
snapshots from different spaces across an instance
Use
A collection can be used to organize and share snapshots of Confluence pages with the right people, while maintaining control over who can access and edit the information.
A snapshot document can be added to multiple collections if the same information needs to be distributed to several different groups of users.
Likewise, teams can contribute their content to a collection from their own spaces.
Collections, for example, can be used as a manual or a guide for users, where these users will not need access to the draft content space.
Viewing collections
The collections global viewer is accessed from the Confluence header menu bar.
Collection users
The collection manager is the space administrator who created the collection. The collection manager can configure the collection permissions to manage the Confluence users and user groups who
can view the collection (collection viewers)
contribute to the collection (collection contributors)
The collection manager must be a space administrator and be a member of the user group added to Snapshot Publishers in the app global configuration.
Creating a collection
A collection can be created by a space administrator in any space that is enabled for snapshot publishing using the space tools snapshot publishing dashboard.
A space enabled for snapshot publishing creates a default collection for the space. This collection name is the spacekey for the space.
To create a new collection in the space choose the Add Collection button and add the following details for the collection
name
description
Confluence users and user groups who can view the collection
Confluence users and usergroups who can contribute snapshots to the collection
The collection is added to the snapshot publishing dashboard in the current space.
On a Confluence document in the space, the added collection will be available as a collection option in the snapshot publishing popup to add a snapshot document.
If a user is not added as a contributor, the collection will not be available to add a snapshot document in the snapshot publishing popup for that user.
Managing collections in a space
A space administrator can manage the collections that are linked to a space using the space snapshot publishing dashboard.
A space administrator can
link a collection from another space using the Link Collection dropdown menu to select the collection
manage existing collections added to a space using the ellipsis menu option for each collection
manage the snapshots added to each collection using the ellipsis menu option for each collection
Linking a collection created in another space allows users in the current space to add snapshots from the space to that collection
The ellipsis menu option for each collection can be used to manage an existing collection in the space
Edit to change the collection settings - name, description, viewers and contributors
Remove to delete collection (deletes the collection from the instance and it will no longer be accessible)
Unlink to unlink the collection from the current space (no additional snapshots can be added to the collection from this space)
The Edit and Remove options will only be accessible if the current space administrator is also the collection manager for the collection.
Viewing collections
Collections and the snapshot documents added to each collection can be viewed using the Collections global viewer in Confluence header menu bar.
For the current user, the viewer will display in the My Collections side bar the collections
created by the user (user is the collection manager)
with current user view permission (the user has been added as a collection viewer)
with current user contributor permission (the user has been added as a collection contributor)
Choosing a collection displays the snapshots in the collection.
The viewer displays the selected snapshot document
in HTML or PDF format
The View option in the snapshot publishing popup on a Confluence page with an existing snapshot can also be used to open the collections global viewer.
Related pages
User Guide - Snapshot Collections
Snapshot Publishing Guide - Collections