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Administration Guides
Administration Guides include the Space Admin, Confluence Admin and the System Admin Guides.
These Administration Guides for Comala Document Management for Data Center and Server are for content producers, managers and administrators.
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There is also a guide available if you are considering Migrating to Confluence Cloud.
Administrator Roles
- Installing
installing and upgrading the app
- Manage Global
manage global workflows, which are available to all spaces on the wiki
- Global
global app configuration and notification settings
- Define
define which workflows are available in the space (see below for more details)
- Space
space app configuration and notification settings
Space workflow management and administration
Space administrators manage the workflows available in a space. Workflows available in a space are listed in the following two dashboards
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Space Workflow Management and Administration
Document Management dashboard
Space administrators can add any global workflow enabled by the global administrator to the Document Management dashboard or create a new workflow in the space using workflow builder.
A workflow can be added from the global workflows dashboard
as a global scope workflow - the workflow retains its link to the global template and is not editable in the space
as a space scope workflow - the workflow is added as a copy and the template becomes unique to the space and editable by the space administrator
Global scope workflows are added as an active workflow in the space. They cannot be disabled in the space but a space administrator can remove them from the space.
Space scope workflows can be enabled or disabled by the space administrator.
Page Workflow Templates dashboard
All active global workflows are by default added to the dashboard. A space administrator can remove these global scope workflows or make a copy to edit. Copies can be enabled or disabled.
Enabled workflows are available for users to add a copy to an individual page. Once added to the content, this copy of the workflow becomes unique to the content. Editing the workflow template on the page does not affect the source workflow template in the dashboard.
Modes of application
There are two different ways (or modes) in which workflows can be applied within a space.
a workflow can be applied to all content in a space, and changes to the workflow template will be applied to all the content - space mode
a workflow can be applied to a single page or blog post and changes to the workflow template only affect that content - page mode
Space Mode
- Enabled
enabled workflows listed on the space tools Document Management
Dashboarddashboard are automatically applied to all content in the space
If if a workflow has filters (
contentand/orlabelparameters on the {- } macro
macro), it will only be applied to content matching those filters
Workflows workflows are applied in the order in which they appear on the list in the Document Management Dashboard
Once if a global scope workflow is active in the dashboard, this is applied even if there active space scope workflows
once a workflow has been applied to a piece of content, no other workflows will be considered for that piece of content
By default a workflow enabled in a space will be applied to all content in that space (space mode application) even if a page workflow has previously been applied (page mode application).
Page Mode
- Users
users can manually add any enabled workflow listed on the Page Workflows Templates dashboard to individual pages and/or blog posts
doing so creates a new copy of the workflow – unique to the individual page or blog post
Users users can create new workflows – unique to the individual page or blog post
Users users can edit workflows – unique to the individual page or blog post
Users a space admin user can save workflows back to
the Page Workflows Templates dashboardthe space tools Document Management dashboard
a page workflow can only be added to content if there is no space workflow active on the content
By default all spaces in an instance are allow the application of space and page workflows. A global adminsistrator can restrict the spaces where space workflows or page workflows can be applied.
