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Screen Location: Space Tools → Document Management → Notifications tab
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Overview
Notifications are essential for alerting content producers when there are tasks, assignments and other workflow related events.
This tab allows you to customise the
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space level notification settings which apply to all workflows used in the space (when the workflow is applied in
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either Page Mode
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and Space Mode).
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The default settings are defined at
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global level by
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administrator, but space administrators can override them at the
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space level.
Settings
For most use cases, the notifications should be set to Default, which will use the
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global settings defined in Notifications - Global.
If you are using customised notifications, usually via the
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macro, this would potentially cause duplicate emails for the same events
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. In which case it would be wise to disable the default notifications.
Setting | Options | Notes | Ver |
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Task – AssigneeShould a task assignee receive notifications for all tasks they are assigned to? See also: | Default | Recommended for most use cases. Use Global default (shown in parenthesis). | 4.4+ |
Enabled | Notifications will be sent. | ||
Disabled | No notifications. | ||
Task – Page WatchersShould page/blog watchers receive notifications for all task events? See also: | Default | Recommended for most use cases. Use Global default (shown in parenthesis). | 4.4+ |
Enable | Notifications will be sent. | ||
Disabled | No notifications. | ||
Approval – AssigneeShould assigned content reviewers receive email notifications about events during the content review? See also: | Default | Recommended for most use cases. Use Global default (shown in parenthesis). | 4.4+ |
Enable | Notifications will be sent. | ||
Disable | No notifications. | ||
State Expired NotificationShould page/blog watchers receive notifications when a state expires? See also: | Default | Recommended for most use cases. Use Global default (shown in parenthesis). | 4.5+ |
Enable | Notifications will be sent. | ||
Disable | No notifications. | ||
Read ConfirmationShould Read Confirmation assignee(s) receive a notification for all Read confirmation events? See also: | Default | Recommended for most use cases. Use Global default (shown in parenthesis). | 6.13+ |
Enabled | Notifications will be sent. | ||
Disabled | No notifications. |
| Info |
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For a user to receive any notifications when assigned to a task, approval or read confirmation, the user needs at least Pages - Add permission in the space. If a user self-assigns as a reviewer to an approval, the email notification will not be sent. |