Transitions in the basic approval workflow

Basic Approval workflow transitions

In the Basic Approval Workflow, in the Review state the content can undergo one of three transitions

approve and reject transition

The approve and reject transitions are part of the content review named Review this page in the Review state.

These occur when a user chooses to either approve or reject the Review state content using the content review buttons in the workflow popup.

The workflow popup progress tracker will display the workflow states Review and Approved. The Rejected state is hidden from the progress tracker path.

Mouse over the approve and reject buttons to display each destination state for the content review below the progress tracker bar.

updated transition

If the content is edited and saved in the Basic Approval workflow Review state,  the document will remain in the Review state but the workflow will log this as an updated transition event.

This updated transition event will remove a reviewer from the content review if they had been manually assigned using the workflow popup

In the published (final) Approved state, if the content is edited and saved, the document will move to the draft state Review

This transition is not implemented through the workflow popup. The workflow automatically transitions when the content is edited and published. 

 Adding or removing a label or attachment does not action the updated transition.

Documents in the Rejected state can also be approved, and the document will transition to the Approved state.

The content review in the Rejected state can also be rejected by a reviewer.

A rejection decision whilst in the Rejected state will not cause a transition in this example workflow. It will simply remain in the Rejected state, but the event of rejecting the content will be recorded in the workflow history.

If the document is edited whilst in the Rejected state, the Basic Approval Workflow will action an updated transition to the Review state. 

Related pages

• Select transition
• Content review transitions
• Content change transitions
• Transitions in the basic approval workflow

Comala Document Control workflows

• Content Expiry Workflow
• Quality Management System Workflow
• Basic Approval Workflow