In various parts of the interface and in reports, you will see a circle followed by a workflow state name. The circle indicates the nature of the state and, in some cases, whether the current user is currently assigned to a content review.
Note: Colors listed on this page are app defaults; they can be overridden by the color parameter on a {state} macro.
Summary
The various circles are summarized below (click image to zoom).
Details
For more details on published vs. unpublished (drafts) – see Publishing.
| Indicator |
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| Summary | Unrestricted | ...Assigned | Unpublished | ...Assigned | Published | Confused |
| Permission to view? | View Content | Edit Content, Admins | View Content | If the workflow has a state with Otherwise, View Content. | ||
| Notes | The workflow does not define a published state. | Affected by Configuration - Space Tools | final=true | Current state missing from the workflow template. See - Confused States - Grey Circle. Alternatively, an invalid value for the | ||
If there is an existing published version, view-only users will see that. Editors will generally see the published version by default but can switch to the draft version using the status bar link. | ||||||
App configuration
| Setting | Where | Notes |
|---|---|---|
| Workflow Activity and Drafts Visibility | Determines which users can see unpublished drafts. | |
| Default View | Determines whether published or draft content is seen by default. | |
| Published View Macro Transform | Determines whether {include} and {excerpt-include} macros display the most recently published version or, regardless of workflow state, the latest version of the content. |
See also
- state macro –
final=trueandcolorparameters - States
- Publishing