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Create a Collection

Overview

A collection is a curated group of snapshots documents.

A collection is created by a space administrator in a space - the collection manager who created the collection. The collection manager configures the collection permissions to manage the Confluence users and user groups who

 

A collection viewer does not need to have any view permission for the source Confluence pages to view the snapshots in a collection using the collections global viewer accessed in the Confluence header.

A collection contributor can be a collection manager and space administrator in another space. A collection manager added as a contributor can link the collection to their space.

Once a collection is created

The collection manager must be a space administrator and be a member of the user group added to Snapshot Publishers in the app global configuration.

Create a collection

Collections can be created by a collection manager in any space enabled for snapshot publishing where they are a space administrator.

Choose the Add Collection button option.

In the New Collection dialog box add a name for the collection and a description.

The collection permissions for Viewers and Contributors can be added now or amended later.

To add user permissions for the collection

  • choose Viewers/Contributors dropdown Groups menu

  • select Groups or Users

  • use the Unset drop down menu to add one or more Confluence user groups or users

Choose Save to create the collection and add to the current space.

On a Confluence document in the space, the added collection will be available as a collection option in the snapshot publishing popup to add a snapshot document.

Managing a collection in a space

A space administrator can manage a collection in a space using the space snapshot publishing dashboard using the ellipsis menu option for each collection.

Managing a snapshot in a collection

A snapshot in a collection in the space can be managed by the space administrator using the snapshot ellipsis menu for each snapshot.

A space administrator can

  • link the snapshot to another collection in the space

  • move the snapshot to another collection in the space

  • remove the snapshot from the current collection

Linking a collection to a space

Collections created in other spaces can be linked to a space that is enabled for snapshot publishing using the space tools snapshot publishing dashboard.

Linking a collection created in another space allows users in the current space to add snapshots from the space to that collection.

Related pages

 

 

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