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Workflow notifications
Comala Document Management will send email notifications for the following events:
assignees will receive a notification when they are assigned to review a page/blog
the expiry date is reached for content with the Content Expiry workflow applied.
On-screen notifications will be displayed to a user viewing a page on which they have been assigned to an approval.
The message will includes details of the approval name and the user who manually assigned the reviewer.
On-screen notification messages will also be created for example, when reviewers have undertaken an approval decision:
For content with the Content Expiry workflow applied, when the expiry date is reached, the content state will change to Expired and email notifications will be sent to
users who are watching the content
The email notifications will come from no-reply@comalatech.com. This not from the address that normally sends emails related to built-in Confluence functionality.
Custom notifications
Custom notifications can be added using JSON triggers. A trigger can be set for a specific event to create one or more notifications.
In the Content Expiry workflow when the content in the Approved state expires a JSON trigger is used to:
send an email notification
set an on-page message
Content Expiry Workflow JSON Trigger
[{"event":"on-expire","actions":
[{"action":"send-email","recipients":["@watchers","@approvers","@lastExpirator"],
"notification":
{"subject":"${content.title} has expired",
"title":"${content.title} has expired",
"body":"Hello, ${content.link} in the ${content.space} space has expired and needs to be reviewed"}},
{"action":"set-message","type":"info",
"title":"Expired",
"body":"The page has expired","tags":"state",
"mode":"autoClose"}]}]
A JSON trigger can be added using the JSON editor or workflow builder.