Sample Document Management workflow

Importing workflows

Sample Document Management workflow	_{requires v3.0.2+}
_{com.comalatech.workflow.repository.categories.label: Document Management\|Technical Documentation\|Sample}
-	A sample document management workflow to illustrate how different approvals may be required depending on the labels on a page

Sample Document Management Workflow

{workflow:name=Sample Document Management workflow}
	{description}
        Simple quality management workflow incorporating page labels to identify the page approver. 
    {description}
    {workflowparameter:Change Management Director|type=user}
        <at:var at:name="user" />
    {workflowparameter}
    {workflowparameter:Implementation Director|type=user}
        <at:var at:name="user" />
    {workflowparameter}
    {workflowparameter:Document Manager|type=user}
        <at:var at:name="user" />
    {workflowparameter}
    {state:Draft|submit=For Review}
    {state}
    {state:For Review|approved=In QM Review|rejected=Draft}
        {approval:Change Management|label=change_management|user=@Change Management Director@}
        {approval:Implementation|label=implementation|user=@Implementation Director@}
    {state}
    {state:In QM Review|approved=Approved|rejected=For Review}
        {approval:QM Review}
    {state}
    {state:Approved|final=true}
    {state}
{workflow}

Sample Document Management Process

-

the actual approvers can be configured using workflow parameters
the user values of these workflow parameters, Change Management Director and Document Management Director, can be edited in the Space Tools Parameter Dashboard
if the page has the change_management label, then the document requires the approval from users who are added as a value for Change Management Director and Document Manager
if the page has the implementation label, then the document requires the approval from users who are added as a value for Implementation Director and Document Manager

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Sample Document Management workflow

Sample Document Management Process