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Comala Publishing for Confluence Cloud is a separate app that enables publishing of pages between spaces in the same Confluence site - content can be published from a draft space to a public space.
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Comala Publishing can be used to publish your draft pages from one space to another space in the same Confluence site
The publishing action copies each page page’s content from the source (draft) space to the target (public) space maintaining the content hierarchy where possible.
To publish pages a user requires view and edit permissions on both the draft space and the public space content.
Enable Comala Publishing for a space
Publishing must be enabled and configured for a space via space via the space tools App links Comala Publishing dashboard in the source (draft) space.
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Publishing setup wizard
In the Comala Publishing dashboard
choose Configure Publishing to open the space publishing set-up configuration wizard to enable Comala Publishing in the space
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The publishing set-up tool is only available if the space is being setup for the first time or any publishsing configuration has been cleared using the Clear Publishing Configuration option. |
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Publishing dashboard
When a target space is selected and saved in the space settings Publishing publishing dashboard and publishing is enabled the app can publish a page from the current space to a target (public) space.
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By default, on adding the target space the following options are availabledisplayed.
Publishing Setting | Default - on adding the target space | Notes |
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Enable |
publishing |
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Copy content Properties | Displayed as |
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Enable single page publishing | Displayed as |
enabled by default) |
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Space publishing | Displayed with Publish space button |
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Publishing Pages
Once a space is configured for publishing you can publish pages using standalone publishing or together with an applied workflow from one of the Comala Document Management family of apps.
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A user can publish each page manually using the publishing byline added to the page.
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Single-page publishing can be disabled for a space by the space administrator. This can be useful if you want to limit publishing to whole space publishing by the space administrator or publishing on an applied Comala workflow event.
Space publishing
A space administrator can publish all the content from a source space to a target space in a single publishing action using the Publish space option in the space settings Publishing dashboard.
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A progress bar displays the space publishing action progress.
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Successful publishing is confirmed in the dashboard. The confirmation includes the date, time and the user who actioned space publishing.
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If the space publish action was unable to publish all the source pages, the space publishing dashboard will display a listing of the unsuccessful pages.
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If the space has no pages (except the home page), space publishing will not occur. This will be confirmed in an on-screen notification.
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Publish content on an applied Comala workflow event
You can also choose to publish pages together with an applied Comala Document Management workflow.
Publishing on the added workflow transition to a final state
The A Comala workflow can invoke the publishing action to a specified target (public) space when the workflow reaches the workflow final state on the page in the source (draft) space.
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Publish pages using a workflow JSON trigger
Comala Document Management for cloud provides the option to edit a workflow event trigger publish a page.
Code Block [{"event":"_transition/change-state","conditions":[{"state":"In Approval"}],"actions":[{"action":"publishing/sync-page"}]}]
Publishing confirmation
The successful copy of the a page to the target space is confirmed in an on-screen message.
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A message .
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is displayed on a page for successful single-page publish action or a successful publish action using a Comala workflow.
You will need to refresh the source space page to display the publishing confirmation message.
When using space publishing the successful copy of the page in a space is confirmed in the space settings Publishing dashboard.
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On each page published page in the source page, a successful publishing confirmation message is displayed on viewing the page.
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What is copied from the draft pages to the target space?
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the content title
the content body
attachments
content properties*
content labels
When publishing the page
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Comala Publishing deletes the previously published page and copies the updated page as a new page in the target space
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* Copying content properties when publishing a page can be disabled in the source space settings publishing dashboard. |
What is not copied?
Comala Publishing Cloud does not support publishing
the home page of a space and cannot be used to publish blog posts.
custom content properties for Comala Read Confirmations app and Comala Document Management Family of apps
the source space Confluence version
The following is also not published from the source space
inline comments
page-level permissions
comments
archived pages
The publishing status is copied but is not visible on the content for users with view-only permission.
Content properties are copied by default when publishing a page. This can be disabled for a space in the space settings publishing dashboard.
Page hierarchy
The content will maintain the page hierarchy where possible (but in some instances the order of the content may not necessarily be maintained). If the copying of the hierarchy is not possible then the copy is made to the root of the destination space.
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If the space administrator does not have view/edit permission for a page, Comala Publishing will not publish that page. The
the page will
not be included in the list of 'Pages not published' in the source space Publishing dashboard when the space publishing action is complete.
Related Links
Publishing
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Publishing space administration
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Comala Document Management Family of apps
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