Page Comparison

Page Workflow/Approval

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Space Workflow/Approval

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Space Workflow/Approval by Labels

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Global Workflow/Approval

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Custom workflows - ability to create custom workflows, including custom states and transitions

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Workflows Exchange

Import workflows from a repository. 

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Workflow Builder

Modify your workflows using our graphical Workflow Builder.

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Custom Triggers

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Approvals

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Minimum reviewers

Set how many reviewers are needed to complete the approval.

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Preassign reviewers

Preassigned users can be set and will be required to review the content.

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Exclude reviewers

User(s) and/or group(s) that cannot review the approval but could still add reviewers to the approval.

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Limit assigners

User(s) and/or group(s) that can assign the reviewers can be limitedreview. I.e., limit who can assign users in an approval.

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Custom buttons labels

Custom approve/reject button captions

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Approval E-signatures

Reviewers need their user/email and password to sign-off.

_{(Cloud support for this feature is limited to OTP using a third party app )}

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Confluence audit logging

Full audit trail of key events (e.g., changes to configuration, templates, parameters, etc.) in the Confluence Audit Log.

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Draft and published views

Users can browse the work-in-progress version or the last approved version of a page

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Draft restriction

Work-in-progress versions of pages can be restricted to users and/or groups

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_{In cloud, the workflow does not provide differentiation in users access between the work-in-progress versions and the last approved version of a page.
This can be managed by using a Comala Document Management workflow together with the
Comala Publishing app}

Page activity, space and user reports

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_{Document Report (space-wide report) includes a filter for checking “My pending approvals”}

CQL advanced searches

Integration with the advanced CQL search capabilities of Confluence.

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Email notifications

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Workbox notifications

_{(Note: Confluence does not provide an API for cloud notifications)}

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Custom notifications

Email, page messages, etc.

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Workflow tasks

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Custom workflow parameters

Custom specified parameters, which values are editable and can be referenced from the workflows.

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Space parameters

Parameters with a default value specified at space level

^✅

_Custom

^✅

_{Reviewers and due date type}

Add States

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Modify State Names

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Modify State Colours

Use colors to indicate important states, show rejected pages, specific approval roles...

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Add Due Dates

Add due dates in any state

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_{Expiration dates}

Modify Due Dates

Change existing due dates

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Initialize States

Transition all content for the associated workflow into a specific state within that workflow.

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Instructions

Messages to provide guidance to content creators about next steps after creating the page. 

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Header and footer

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Global

Who can see drafts, require comments, page updates reset approvals.

Security options, default notifications for given workflow events.

✅

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Space

Draft visibility, internal page publishing settings

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Clear history

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i18n

Dutch, French, German, Simplified Chinese, Japanese, Russian and Spanish

✅

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Third Party App Support

Communardo Metadata, K15t Versions, K15t Scroll PDF.

✅

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Comala Publishing app integration

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Java API

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REST API

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⛔