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Info

Importing workflows

Find out how to Import Workflows

Content Expiry workflow

requires v6.0.0+

com.comalatech.workflow.repository.categories.label: General| Bundled|Document Management

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Builds on the Basic Approval workflow adding an Expired state after a set period of the approved page if no updates have occurred.

  • the expiry uses the value of a workflow parameter Due Date 

  • expiry period is reset as 5 months (ISO 8061 P5M) on each transition into the Approved state

(info)


Info

 This workflow is also bundled with the Comala Document Control app

.code

title

Content Expiry Workflow

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Code Block
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{workflow:name=Content Expiry Workflow}
    {description}
        Builds on the Basic Approval workflow adding an Expired state after a set period of the page being approved with no updates.
    {description}
    {workflowparameter:Due Date|type=duration|edit=true|description=After this period pages will be set to 'Expired'}
        P5M
    {workflowparameter}
    {state:Review|approved=Approved|rejected=Rejected}
        {approval:Review this page|assignable=true}
    {state}
    {state:Approved|final=true|updated=Review|expired=Expired|duedate=@Due Date@|changeduedate=true}
    {state}
    {state:Expired|approved=Approved|rejected=Rejected|updated=Review|colour=#ff5630}
        {approval:Review this page|assignable=true}
    {state}
    {state:Rejected|approved=Approved|updated=Review|hidefrompath=true|colour=#ff5630}
        {approval:Review this page|assignable=true}
    {state}
{workflow}

This workflow includes a workflow parameter. When applying a space workflow

  • a parameter reference value may only be available for use by the workflow after a workflow process, such as a transition, occurs. For example, the initial state should not include the use of the parameter reference value for a due date or pre-assigned reviewers for approvals to avoid blocking your workflow. Alternatively, you can choose to Initialize states when applying a space workflow

  • the parameter value is retrieved from the space parameters dashboard on first application of a workflow to a page or blog post. This value may be different to the value used in the workflow template