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Overview
In various parts of the interface and in reports, you will see a circle followed by a workflow state name.
The circle indicates the nature of the state and, in some cases, whether the current user is currently assigned to a content review.
Note: Colors 
Colors listed on this page are app defaults; they can be overridden by the color parameter on a {state} macro macro.
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Types of state status indicator circles
The various circles are summarized below (click image to zoom).
o
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Summary details - restrictions and permissions
For more details on published vs. unpublished (drafts) – see Publishing.
| Indicator | o | o | o | o | o | o |
| Summary | Unrestricted | ...Assigned | Unpublished | ...Assigned | Published | Confused |
| Permission to view? | View Content | Edit | ||||
| content, |
| Admins | View | |
| content | If the workflow has a state with |
content or Admin permission if precursor state was not the final state. Otherwise, View |
content. | ||||||
| Notes | The workflow does not define a published state. | Affected by Configuration - Space Tools | final=true | Current state missing from the workflow template. See - Confused States - Grey Circle. Alternatively, an invalid value for the | ||
If there is an existing published version, view-only users will see that. Editors will generally see the published version by default but can switch to the draft version using the status bar link. | ||
App configuration
Be aware that the global and space app configuration may have an impact on the visibility of content.
| Setting | Where | Notes |
|---|---|---|
| Workflow Activity and Drafts Visibility | Determines which users can see unpublished drafts. | |
| Default View | Determines whether published or draft content is seen by default. | |
| Published View Macro Transform | Determines whether {include} and {excerpt-include} macros display the most recently published version or, regardless of workflow state, the latest version of the content. |
See also
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- state macro –
final=trueandcolorparameters - States
- Publishing