| Comala Document Management (Server/Data Center) | Comala Document Management (Cloud) |
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Workflows |
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Page Workflow/Approval | | |
Space Workflow/Approval | | |
| Space Workflow/Approval by Labels | | |
| Global Workflow/Approval | | |
Custom workflows Ability to create custom workflows, including custom states and transitions | 
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Workflows Exchange Import workflows from a repository. | | |
Workflow Builder Modify your workflows using our graphical Workflow Builder. | | |
| Custom Triggers | | |
Approvals | Server | Cloud |
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Approvals | | |
Minimum reviewers Set how many reviewers are needed to complete the approval. | | |
Limit reviewers Only user(s) and/or group(s) that can be assigned to a review and will be able to review the approval. It can be forced to have all the user(s) and/or group(s) to review the content. | |
Different range of functionality to limit reviewers in Cloud |
Exclude reviewers User(s) and/or group(s) that cannot review the approval but could still add reviewers to the approval. | | |
Limit assigners User(s) and/or group(s) that can assign the review. I.e., limit who can assign users in an approval. | | |
Custom buttons labels Custom approve/reject button captions | | |
Compliance requirements | Server | Cloud |
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Approval E-signatures Reviewers need their user/email and password to sign-off. (Cloud support for this feature is limited to OTP using a third party app ) | | |
Confluence audit logging Full audit trail of key events (e.g., changes to configuration, templates, parameters, etc.) in the Confluence Audit Log. | | |
Views navigation | Server | Cloud |
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Draft and published views Users can browse the work-in-progress version or the last approved version of a page | | |
Draft restriction Work-in-progress versions of pages can be restricted to users and/or groups | | |
Reporting | Server | Cloud |
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Page activity, space and user reports | |
No user reports in Cloud
Page Activity in Cloud is Workflow History
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CQL advanced searches Integration with the advanced CQL search capabilities of Confluence. | | |
Notifications | Server | Cloud |
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Email notifications | | |
Workbox notifications (Note: Confluence does not provide an API for cloud notifications)
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Custom notifications Email, page messages, etc.
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Tasks | Server | Cloud |
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Workflow tasks | | |
Parameters | Server | Cloud |
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Custom workflow parameters Custom specified parameters, which values are editable and can be referenced from the workflows. | | |
Space parameters Parameters with a default value specified at space level |
Custom |
Reviewers and due date |
States | Server | Cloud |
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| Add States | | |
Modify State Names | | |
Modify State Colours Use colors to indicate important states, show rejected pages, specific approval roles...
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Add Due Dates Add due dates in any state | |
Expiration dates |
Modify Due Dates Change existing due dates | | |
Initialize States Transition all content for the associated workflow into a specific state within that workflow.
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Page Layout | Server | Cloud |
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Instructions Messages to provide guidance to content creators about next steps after creating the page.
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Header and footer | | |
Configuration | Server | Cloud |
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Global Who can see drafts, require comments, page updates reset approvals. Security options, default notifications for given workflow events. | | |
Space Draft visibility, internal page publishing settings | | |
| Clear history | | |
Internationalization (i18n) | Server | Cloud |
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i18n Dutch, French, German, Simplified Chinese, Japanese, Russian and Spanish
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Integration | Server | Cloud |
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Third Party App Support
Communardo Metadata, K15t Versions, K15t Scroll PDF, Comala Publishing | | |
| Java API | | |
| REST API | | |
