Overview
Workflow builder in Comala Document Control offers a number of simple ways to customize the look and feel of the installed workflows with the app.
It is a graphical way to edit an existing workflow or create a custom workflow without using the complex JSON notation.
Using Workflow Builder
Workflow builder can only be accessed through the space settings Document Management dashboard.
For the current space workflow choose the Edit with Workflow Builder option from the dropdown menu.
The workflow does not have to be enabled to access workflow builder.
Workflow builder opens with the current space workflow displayed.
The workflow builder has two main sections
Workflow Navigator (right side)
The initial view shows for the current space workflow:
the individual workflow states in the workflow panel
a visual workflow diagram in the workflow navigator
The workflow panel is contextual. Its contents will change according to the current task, for example editing a state; editing an approval; editing the workflow.
Creating custom workflows
Workflow builder can be used to edit and customize any of the bundled workflows.
Edited workflows are saved as copies of the source bundled workflow as a custom workflow. The bundled workflows themselves are not changed and remain available to add as the space workflow.
Custom workflows saved in the space will be available in the workflow picker to add as a space workflow.
To add a saved custom workflow choose Change Workflow in the space settings Document Management dashboard.
Scroll down in the Add workflow picker to choose a workflow.
the three bundled workflows are displayed in the Add workflow picker by default
any saved custom workflows will also be listed in the picker
A bundled workflow cannot be overwritten - any bundled workflow that is edited is saved as a copy. It is then displayed in the picker with its original name with (Copy) appended. This occurs you choose to edit a bundled workflow and the workflow is not given a new name before saving the changes (for example editing the requirement for e-signature in one of the approvals in the bundled Quality Management System workflow will require you to rename the workflow before exiting workflow builder).
Importing a JSON workflow
Custom workflows can be also be imported or exported to/from the space using the JSON editor.
Simply copy and paste the workflow JSON markup from one space JSON editor to another.