Product Comparison

Page Workflow/Approval

✅

✅

Space Workflow/Approval

✅

✅

Space Workflow/Approval by Labels

✅

⛔

Global Workflow/Approval

✅

⛔

Custom workflows - ability to create custom workflows, including custom states and transitions

✅

✅

Workflows Exchange

Import workflows from a repository. 

✅

⛔

Workflow Builder

Modify your workflows using our graphical Workflow Builder.

✅

✅

Custom Triggers

✅

✅

Approvals

✅

✅

Minimum reviewers

Set how many reviewers are needed to complete the approval.

✅

✅

Limit reviewers

Only user(s) and/or group(s) that can be assigned to a review and will be able to review the approval. It can be forced to have all the user(s) and/or group(s) to review the content.

✅

✅

_{Different range of functionality
to limit reviewers in Cloud}

Exclude reviewers

User(s) and/or group(s) that cannot review the approval but could still add reviewers to the approval.

✅

⛔

Limit assigners

User(s) and/or group(s) that can assign the review. I.e., limit who can assign users in an approval.

✅

⛔

Custom buttons labels

Custom approve/reject button captions

✅

✅

Approval E-signatures

Reviewers need their user/email and password to sign-off.

_{(Cloud support for this feature is limited to OTP using a third party app )}

✅

✅

Confluence audit logging

Full audit trail of key events (e.g., changes to configuration, templates, parameters, etc.) in the Confluence Audit Log.

✅

⛔

Draft and published views

Users can browse the work-in-progress version or the last approved version of a page

✅

✅

Draft restriction

Work-in-progress versions of pages can be restricted to users and/or groups

✅

_{In cloud, the workflow does not provide differentiation in users access between the work-in-progress versions and the last approved version of a page. This can be managed by using a Comala Document Management workflow together with the Comala Publishing app}

Page activity, space and user reports

✅

✅
_{No user reports in Cloud
Page Activity in Cloud is Workflow History}

CQL advanced searches

Integration with the advanced CQL search capabilities of Confluence.

✅

✅

Email notifications

✅

✅ 

Workbox notifications

_{(Note: Confluence does not provide an API for cloud notifications)}

✅

⛔

Custom notifications

Email, page messages, etc.

✅

✅

Workflow tasks

✅

⛔

Custom workflow parameters

Custom specified parameters, which values are editable and can be referenced from the workflows.

✅

✅

Space parameters

Parameters with a default value specified at space level

✅

_Custom

✅

_{Reviewers and due date type}

Add States

✅

✅

Modify State Names

✅

✅

Modify State Colours

Use colors to indicate important states, show rejected pages, specific approval roles...

✅

✅

Add Due Dates

Add due dates in any state

✅

✅

_{Expiration dates}

Modify Due Dates

Change existing due dates

✅

✅

Initialize States

Transition all content for the associated workflow into a specific state within that workflow.

✅

✅

Instructions

Messages to provide guidance to content creators about next steps after creating the page. 

✅

⛔

Header and footer

✅

⛔

Global

Who can see drafts, require comments, page updates reset approvals.

Security options, default notifications for given workflow events.

✅

⛔

Space

Draft visibility, internal page publishing settings

✅

⛔

Clear history

✅

✅

i18n

Dutch, French, German, Simplified Chinese, Japanese, Russian and Spanish

✅

⛔

Third Party App Support

Communardo Metadata, K15t Versions, K15t Scroll PDF, Comala Publishing

✅

⛔

Java API

✅

⛔

REST API

✅

⛔