Administration - Space Configuration

Overview

A space administrator can apply a workflow to all content in the space using the space tools Document Approval dashboard.

Open

The Document Approval dashboard allows a space administrator to

• disable or enable the approval workflow for the space using the check and slider button next to the workflow name

• clear the workflow approval history for all pages and blog posts in the space

Space Document Approval Dashboard

Choose Document Approvals from the space tools menu.

Open

The Comala Document Approval dashboard is displayed in the space tools dashboard.

Enable space approval workflow

To add and apply the approval workflow to all content in the space simply select the Simple Approval Workflow by moving the slider to the green tick.

 Approvals will be enabled and applied all the content in the space.

Space Approvals Configuration

You can choose to

• initialise the states for the approvals for all pages and blogs using the Utilities drop down menu:

• clear any existing approvals workflow history for the pages in the space:

Disabling space application of Comala Document Approval

To remove the application of Comala Document Approval across a space, simply access the space tools dashboard and check the Simple Approval Workflow to grey:

Any approval workflow previously applied to individual pages as a page workflow will become active on each page again.

Space Report Data Population

Pages and blog posts will automatically update their data for the Document Approval reports and macros.

However, sometimes the data won’t be updated because there were some unexpected errors or if there was a lack of edit permissions by the user that triggered the update itself.

In those cases the data for the reports can be manually populated by running a space level data population job. This can be done by

• choosing the Report Data Population screen in the Document Approval dashboard

• selecting the Populate button option

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