USE CASE
Solid policies and procedures are essential for a positive workplace culture and legal protection. Comala Publishing helps you keep your policies and procedures current by syncing a collaborative draft space with a space for finalized content. This ensures that your organization is responsive to changes in its internal and external environments while promoting transparency, accountability, and continuous improvement.
What are ways teams benefit?
Prevent costly incidents and protect your organization's reputation by syncing draft and published spaces, a proactive approach to emerging risks and changing circumstances.
Incorporate best practices that align with industry standards. Making timely updates to policies and procedures can improve product or service quality and customer satisfaction.
Promote values and ethics by promptly incorporating and updating ethical and responsible business practices.
Publishing and syncing a space
Comala Publishing allows you to edit draft pages in one space, and then publish these pages to another space in the same Confluence Cloud site.
Comala Publishing Cloud can only publish Confluence Cloud pages. Comala Publishing Cloud cannot publish blog posts.
To get started
install Comala Publishing by getting started on the Atlassian Marketplace or through “find new apps” in your Confluence instance
in the draft content space, your source space for publishing content, open the space settings /wiki/spaces/CDMCD/pages/6969366670
link two spaces, one as your draft source space; one as your published target space
configure your publishing in the source space settings /wiki/spaces/CDMCD/pages/6969366670
undertake an initial publish and sync of your all the pages in your source space using the space publishing option
Comala Publishing is designed to publish content from a source space to a target space that is empty!
Your target space will be your public space for your pages.
The source (development) space is used to draft, edit, update and check your page content before publishing to the target published (production) space.
Access to your source space and the published space pages is easily managed by setting different Confluence space permissions in each space.
Document lifecycles
With Comala Publishing Cloud, you can define page document lifecycles to ensure that employees have access to the right information, at the right time, in a secure and organized manner, ultimately contributing to the success and longevity of a company.
Compliance: Many industries and organizations are subject to various regulations and compliance requirements. Document management helps companies track and adhere to these regulations, reducing non-compliance risk and associated penalties.
Version Control: Document management systems often provide version control features. This means that changes to policies and procedures can be tracked, and previous versions can be retrieved if needed. This is essential for auditing and ensuring that changes are properly documented.
Efficiency: Well-organized document management systems make it easier and quicker to find and distribute policies and procedures. This improves operational efficiency and reduces the time and effort required to locate and share critical information.
Audit Trails: Document management systems often maintain audit trails, which can be crucial during internal or external audits. These trails provide a record of who accessed, edited, or reviewed documents, helping to ensure accountability and transparency.
Risk Management: Effective document management can help mitigate risks associated with non-compliance, errors, or misinterpretations of policies and procedures. By maintaining accurate published records and ensuring that employees follow established procedures, organizations reduce the likelihood of costly mistakes.
Customer case studies
We have a number of our customers who use Comala Publishing as part of their document management process. These include some customers who use our app together with Comala Document Management to help attain FDA Title 21 CFR Part 11 in the life sciences industry.
Disclaimer
Appfire does not claim compliance or certification of any of our tools. In addition to taking advantage of technical elements, compliant systems must also implement the necessary procedural and administrative controls.
The Appfire Trust Centre has the latest information on the security, privacy, and compliance of our uniquely positioned products and services.