This site has moved to the integrated Appfire documentation and information site for our apps.

From February 2024 this site is no longer updated.

Take a look here! If you have any questions please email support@appfire.com

Skip to end of metadata
Go to start of metadata

You are viewing an old version of this page. View the current version.

Compare with Current View Page History

« Previous Version 2 Current »

Overview

Once the Comala Document Approval App is added to the page, the initial state of the content is considered to be a draft content version .

This initial approval workflow state is, by default, the Review state.

Any content that is in the Rejected state will also be considered as a draft version.

Content in the Approved state is considered as the approved content version. If the content is updated when in the Approved state, the approval workflow transitions to the draft Review state.

(blue star) The Comala Document Approval workflow treats the approved version of content differently to draft (non-approved) versions.

Draft content

Content in the Review or the Rejected state is considered to be draft content. By default

  • users with View-only permission can't see draft content versions - content in either the Review or Rejected state

  • users with View-only permission will only see the most recently published version (if one has been created)

Users who have Edit or Admin permission can see the content when it is in either of these two draft states.

If the content has previously been approved, a link to the latest approved version is added to the draft state content byline.

This approved version has a link back to the current draft version.

(blue star) These links to the draft/approved content are displayed in the content byline when there is both a draft version and an approved version available, However the content will be in one of the draft workflow approval states. The Approved breadcrumb displayed on the approved version does not provide access to the approval workflow popup. 

Approved content

Only the latest approved content can be seen by users with View-only permission for the page. The workflow content byline is not displayed.

This version will be displayed to a user with View-only permission irrespective of the current approval workflow state for the content.

If the content is currently in the Approved state, a user with edit or admin permission will see the workflow content byline and be able to access the approval workflow popup.

If you require fully secure publishing of content, you need to use /wiki/spaces/AWPD/pages/6428167733 and space publishing to get the full Confluence permissions involved. In Comala Document Approval, View-only users will be directed to the approved version of the content.

User Guide

  • No labels