Document activity macro

Overview

The document activity macro can be added to a document (page or blog post) to display information for the document activity for the workflow on a page.

The document activity macro information for the lifecycle of the workflow events on the document is shown as a table with the following columns

• User

• Action

• State

• Comments

• Date

• Version

The version includes a link to the document version.

The macro can be configured to display a number of document activity entries.

Adding the macro to a page

Edit the page and type /doc and select the document approval macro option.

Choose Document Activity to add the macro to the draft page.

<add draft page macro screenshot

Configuring the macro

The macro can be configured to display a maximum number of document activity entries for the document.

On the document, the document activity for the current document will be displayed.

• If no workflow is currently applied or there is no document activity the following is displayed

“ Document does not have a workflow applied.”

The maximum number of document activity entries can be set for the report. The maximum number to be shown in the macro report is 100.
If there are more entries than the set maximum limit the macro will display

• up to the defined limit of entries

• together with the following message with a link to the document activity report on the page with the additional entries

Showing most recent entries. There are more records in the Document Activity.”

Use with other macros

On the draft page, add the document activity macro as a table value in the page properties macro.

<page properties example screenshot>

The page properties report macro can then be added to a page to report on the added values.

<page properties example screenshot>

Exporting pages to pdf and Word

The document activity macro table of information is included when exporting to pdf or Word.

<export to pdf example screenshot>

User avatars are not included in the pdf or Word export.