In development - release Q2 2023
Overview
A document activity macro can be added to a document (page or blog post) to display information for the document activity for the workflow on a page.
<Add Screenshot>
The document activity macro information for the lifecycle of the workflow events on the document is shown as a table with the following columns
User
Activity
State
Comments
Date
Version
The macro can be configured to show the number of document activity entries displayed.
The document activity macro is only displayed on the page if a workflow is applied.
Adding the macro to a page
Edit the page and type /doc and select the document approval macro option.
<add macro select screenshot>
Choose Document Activity to add the macro to the draft page.
<add draft page macro screenshot
By default the macro displays the current workflow state name and the approvals in the state.
Select the macro and choose the pencil icon to open the macro editor.
Configuring the macro
The macro can be configured to display a maximium number of document activity entries for the document.
<add screenshot>
The macro will display the a list of the document activity workflow events for the document.
<add screenshot>
Add the number of document activity entries to be displayed using the macro editor
>macro editor screenshot>
On the document, the document activity for the current document will be displayed.
If no workflow is currently applied or there is no document activity the following is displayed
“
Document does not have a workflow applied.” <screenshot required>
If there are more entries than the maximum limit, the macro will display the defined limit of entries and display the following
Showing most recent entries. There are more records in the Document Activity.” <screenshot required>
Use with other macros
The document activity macro is compatible with the Confluence Page Properties macro and the Page Properties Report macro.
On the draft page, add the document activity macro as a table value in the page properties macro.
<page properties example screenshot>
The page properties report macro can then be added to a page to report on the added values.
<page properties example screenshot>
Exporting pages to pdf and Word
The document activity macro table of information is included when exporting to pdf or Word.
<export to pdf example screenshot>
In the pdf and Word export the date is in UTC format.
User avatars are not included in the pdf or Word export.