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USE CASE

Comala Publishing space-to-space publishing provides a centralized space for final versions of documents to reside. At the same time, permission-based access and up-to-date messaging support internal processes needed to meet regulatory requirements and standards, for example, ISO or SOC2.

What are the ways teams benefit?

Mitigate non-compliance risk by maintaining accurate and current information that complies with required laws and regulations, avoiding fines, penalties, and legal actions. We suggest integrating with Comala Document Management to automate document maintenance and publishing.

Reduce the risk of data breaches and protect sensitive information by restricting access to authorized users and groups. Approved content will only be visible to those with permission.

Prevent errors and compliance violations resulting from outdated information. Quickly sync to the published space so authorized users have access to the latest version of a document. The sync status informs users they are viewing the most current information or if there are unpublished changes.

Different space publishing with Comala Document Management

Comala Document Management automates the document lifecycle and approves pages in the Comala Document Management workflow to a final state. The final state page can be automatically published and synced to a different space using Comala Publishing.

Different-space publishing allows you

  • to edit draft pages in one space in a cloud site

  • then publish these pages to another space (in the same cloud site)

The Comala Publishing for Cloud app must be installed to enable different-space publishing.

/wiki/spaces/CPCD/pages/7468224603 can only be used to publish Confluence Cloud pages. Comala Publishing cannot publish bog posts.

To get started

Comala Publishing is designed to publish content from a source space to an empty target space! Using the space publishing option, you can undertake an initial publish and sync all pages in the source space.

Your target space is the public space for your published pages. Access can be easily managed by space permissions.

Compatible review apps

An approval process workflow can be applied to the draft pages in the source space using one of the Appfire Comala Document Management family of apps - Comala Document Management; Comala Document Control; and Comala Document Approval.

Each of these apps supports the automated publishing of a source space page to the target space by Comala Publishing on the transition to the workflow final approved state in the Comala workflow applied to the page.

Publishing the approved pages using Comala Publishing

In the instance you need to have

You must have

  • added a target space for the published content in the space settings of the draft space

  • an active Comala workflow on the content and the workflow must include a final state

  • view and edit permission for both the draft space and the target space for publishing

Publishing a page occurs on a transition of the workflow on the page to the workflow final state.

Only one state in a workflow can be set as the workflow final state.

In the example below the final state in this workflow is the Approved state.

The content in the draft space transitions to the final state of the applied workflow.

Additional on-screen messages confirm the publication of the current content to the target space defined in the space settings Publishing dashboard.

Navigate to the target space to view the published content and the location in the hierarchy.

If the page is the first to be published in the target space, it is copied to the root of the target space.

An on-screen message in the draft space will warn the user that the current page has been copied to the root of the target space. The target space is identified by the space key in the message.

Where possible the publishing of content to the target space will maintain the hierarchy of the draft space.

Comala Publishing Cloud only publishes pages but cannot publish blog posts.

Although the space home page cannot be published, the home page in each linked space can simply include Confluence page macros (children; page tree) to display the pages in that space.

Compliance

Comala Publishing together with Comala Document Management includes features that enable you to enforce compliance with industry standards and regulations.

  • Comala Publishing use can be integrated with Comala Document Management to deliver approved and up-to-date content to designated, centralized locations for permitted audiences. Comala Document Management provides an automated review and approval process for pages in your draft source space. Comala Publishing automatically publishes and syncs the approved pages to the target published space. As a result, collaboration can continue while preserving published versions.

  • Comala Document Management Cloud can create /wiki/spaces/CDMCD/pages/6969366578 and audit trails that provide evidence of document approval and compliance. You can also set up automatic archiving and retention policies that ensure documents are stored and disposed of in accordance with regulatory requirements.

In addition to taking advantage of technical elements, compliant systems must also implement the necessary procedural and administrative controls.

Information on how Comala Document Management and Comala Publishing can assist you with Part 11 compliance, is available in our compliance statement for FDA Title 21 CFR Part 11.

This compliance statement was originally designed for our Confluence server and data center apps. However, many of the elements for 21 CFR Part 11 translates to Confluence Cloud with Comala Document Management solution (e-signatures).

In regard to the Atlassian Confluence Cloud environment, you will need to have a controlled environment and a working environment to help satisfy 21 CFR Part 11. To help meet this we recommend the use of our Comala Publishing app together with the /wiki/spaces/CDMCD/pages/13949468673 app.

Customer case studies

We have a number of our customers who use Comala Publishing and Comala Document Management as part of their review and approval document and compliance process including helping to attain FDA Title 21 CFR Part 11 in the life sciences industry.

 

Disclaimer

Appfire does not claim compliance or certification of any of our tools. In addition to taking advantage of technical elements, compliant systems must also implement the necessary procedural and administrative controls.

The Appfire Trust Centre has the latest information on the security, privacy, and compliance of our uniquely positioned products and services.

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