Complete Comparison of Comala Document Family of Apps Feature Matrix

Page Workflow/Approval

✅ _Yes

✅ _Yes

✅ _Yes

✅ _Yes

✅ _Yes

✅ _Yes

Space Workflow/Approval

✅ _Yes

✅ _Yes

✅ _Yes

✅ _Yes

✅ _Yes

✅ _Yes

Space Workflow/Approval by Labels

⛔ _No

⛔ _No

✅ _Yes

⛔ _No

✅ _Yes

⛔ _No

Global Workflow/Approval

Yes

Pre-defined workflows

Ready to use workflows built into the app.

^{1 approval workflow}

^{1 approval workflow}

^{3 workflows}

^{3 workflows}

^{4 workflows}

^{3 workflows}

Custom workflows

Ability to create custom workflows, including custom states and transitions

Yes

Yes

Workflows Exchange

Import workflows from a repository. 

Yes

Yes

Workflow Builder

Modify your workflows using our graphical Workflow Builder.

Yes

Yes

Custom Triggers

Yes

Yes

Approvals

Yes

Yes

Yes

Yes

Yes

Yes

Minimum reviewers

Set how many reviewers are needed to complete the approval.

Yes

Yes

Yes

Limit reviewers

Only user(s) and/or group(s) can be assigned to a review and will be able to review the approval. It can be forced to have all the user(s) and/or group(s) to review the content.

Yes

^{Different range of functionality to limit reviewers in Cloud}

Yes

_{Different range of functionality to limit reviewers in Cloud}

Exclude reviewers

User(s) and/or group(s) that cannot review the approval but could still add reviewers to the approval.

Yes

Limit assigners

User(s) and/or group(s) that can assign the review. I.e., limit who can assign users in an approval.

Yes

Custom buttons labels

Custom approve/reject button captions

Yes

Yes

Yes

Approval E-signatures

Reviewers need their user/email and password to sign-off.

_{(Cloud support for this feature is limited to Atlassian OAuth)}

Yes

^{Only OTP in the bundled Quality Management Systems workflow}

Yes

Yes

Confluence audit logging

Full audit trail of key events (e.g., changes to configuration, templates, parameters, etc.) in the Confluence Audit Log.

Yes

Draft and published views

Users can browse the work-in-progress version or the last approved version of a page

Yes

Yes

Yes

Yes

Yes

Yes

Draft restriction

Work-in-progress versions of pages can be restricted to users and/or groups

Yes

Yes

Yes

Page activity, space and user reports

Yes

_{User reports not available in Cloud}

Yes

_{User reports not available in Cloud}

Yes

_{User reports not available in Cloud}

CQL advanced searches

Integration with the advanced CQL search capabilities of Confluence.

Yes

Yes

Yes

Email notifications

_{(Note: Cloud email capability is limited to assignment emails)} 

Yes

Yes *

Yes

Yes*

Yes

Yes*

Workbox notifications

_{(Note: Confluence does not provide an API for cloud notifications)}

Yes

Yes

Yes

Custom notifications

Email, page messages, etc.

Yes

Workflow tasks

Custom workflow parameters

Custom specified parameters, which values are editable and can be referenced from the workflows.

Yes

Yes

Space parameters

Parameters with a default value specified at space level

Yes

_{Reviewers and due date}

Yes

_{Reviewers and due date}

Yes

_Custom

Yes

_{Reviewers and due date}

Add States

Yes

Yes

Modify State Names

Yes

Yes

Yes

Modify State Colours

Use colors to indicate important states, show rejected pages, specific approval roles...

Yes

Yes

Yes

Add Due Dates

New due dates in any state

Yes

Yes

Modify Due Dates

Change existing due dates

Yes

Yes

Yes

Yes

Initialize States

Transition all content for the associated workflow into a specific state within that workflow.

Yes

Yes

Yes

Yes

Yes

Yes

Advanced settings

Yes

Instructions

Messages to provide guidance to content creators about next steps after creating the page. 

Yes

Header and footer

Yes

Global

Who can see drafts, require comments, page updates reset approvals.

Security options, default notifications for given workflow events.

Yes

Space

Draft visibility, internal page publishing settings

Yes

Yes

Yes

Yes

Clear history

Yes

Yes

Yes

Yes

Yes

Yes

i18n

Dutch, French, German, Simplified Chinese, Japanese, Russian and Spanish

Yes

Yes

Yes

Third Party App Support

Communardo Metadata, K15t Versions, K15t Scroll PDF, Comala Publishing

Yes

_{Comala Publishing for Cloud available}

Java API

Yes

REST API

Yes

Yes

Yes