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Sample Document Management workflow	requires v3.0.2+
com.comalatech.workflow.repository.categories.label: Document Management|Technical Documentation|Sample
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A sample document management workflow to illustrate how different approvals may be required depending on the labels on a page

Code Blocktitle

Sample Document Management Workflow

...

{workflow:name=Sample Document Management workflow}
	{description}
        Simple quality management workflow incorporating page labels to identify the page approver. 
    {description}
    {workflowparameter:Change Management Director|type=user}
       

...

@user@
    

...

{workflowparameter}
    {workflowparameter:Implementation Director|type=user}
        

...

@user@
    {workflowparameter}
    {workflowparameter:Document Manager|type=user}
        

...

@user@
    

...

{workflowparameter}
    {state:Draft|submit=For Review}
    {state}
    {state:For Review|approved=In QM Review|rejected=Draft}
        {approval:Change Management|label=change_management|user=@Change Management Director@}
        {approval:Implementation|label=implementation|user=@Implementation Director@}
    {state}
    {state:In QM Review|approved=Approved|rejected=For Review}
        {approval:QM Review}
    {state}
    {state:Approved|final=true}
    {state}
{workflow}

Sample Document Management Process

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The actual approvers can be configured

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using the workflow parameters

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• Change Management Director

• Document Management Director

• Document Manager

The user values of these workflow parameters

...

can be edited in the

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space tools Parameter dashboard. The space tools Parameter dashboard values for these parameters will be retrieved when the workflow is added on the creation of a new document in the space

The reviewers for the For Review approval

• if the

  page

  document has the change_management label, then the document requires

  the

  approval from users who are added as a value for Change Management Director

  and Document Manager

• if the

  page

  document has the implementation label, then the document requires the approval from users who are added as a value for Implementation Director

  and Document Manager

In the existing sample workflow, the Document Manager workflow parameter value is not currently used but, for example, can be added

• as an additional reviewer in either or both of the For Review approvals

{approval:Change Management|label=change_management|user=@Change Management Director@, @Document Manager@}

{approval:Implementation|label=implementation|user=@Implementation Director@, @Document Manager@}

• as the reviewer for the In QM Review approval

{approval:QM Review|user=@Document Manager@}