Table of Contents | ||||||||||
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Feature | Comala Document Approval | Comala Document Control | Comala Document Management | |||
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Workflows | Server/Data Center | Cloud | Server/Data Center | Cloud | Server/Data Center | Cloud |
Page Workflow/Approval | ||||||
Space Workflow/Approval | ||||||
Space Workflow/Approval by Labels | ||||||
Global Workflow/Approval |
Pre-defined workflows Ready to use workflows built into the app. | Â 1 approval workflow | Â 1 approval workflow | Â Â 3 workflows | Â 3 workflows | Â 4 workflows | Â 3 workflows |
Custom workflows Ability to create custom workflows, including custom states and transitions |
Workflows Exchange Import workflows from a repository. |
Workflow Builder Modify your workflows using our graphical Workflow Builder. |
Custom Triggers |
Approvals | Data Center/Server | Cloud | Data Center/Server | Cloud | Server/Data Center | Cloud |
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Approvals | ||||||
Minimum reviewers Set how many reviewers are needed to complete the approval. |
Limit reviewers Only user(s) and/or group(s) can be assigned to a review and will be able to review the approval. It can be forced to have all the user(s) and/or group(s) to review the content. |
 Different range of functionality to limit reviewers |
 Different range of functionality to limit reviewers |
Exclude reviewers User(s) and/or group(s) that cannot review the approval but could still add reviewers to the approval. |
Limit assigners User(s) and/or group(s) that can assign the review. I.e., limit who can assign users in an approval. |
Custom buttons labels Custom approve/reject button captions |
Compliance requirements | Server/Data Center | Cloud | Server/Data Center | Cloud | Server/Data Center | Cloud |
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Approval E-signatures Reviewers need their user/email and password to sign-off. (Cloud support for this feature is limited to Atlassian OAuth) |
Only OTP in the bundled Quality Management Systems workflow | ||||
Confluence audit logging Full audit trail of key events (e.g., changes to configuration, templates, parameters, etc.) in the Confluence Audit Log. |
Views navigation | Server/DataCenter | Cloud | Server/Data Center | Cloud | Server/Data Center | Cloud |
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Draft and published views Users can browse the work-in-progress version or the last approved version of a page |
Draft restriction Work-in-progress versions of pages can be restricted to users and/or groups |
Reporting | Server/Data Center | Cloud | Server/Data Center | Cloud | Server/Data Center | Cloud |
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Page activity, space and user reports |
 User reports not available in Cloud |
User reports not available in Cloud |
 User reports not available in Cloud | |
CQL advanced searches Integration with the advanced CQL search capabilities of Confluence. |
Notifications | Server/Data Center | Cloud | Server/Data Center | Cloud | Server/Data Center | Cloud |
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Email notifications (Note: Cloud email capability is limited to assignment emails)Â |
Workbox notifications (Note: Confluence does not provide an API for cloud notifications) |
Custom notifications Email, page messages, etc. |
Tasks |
Data Center/Server | Cloud |
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Data Center/Server | Cloud |
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Data Center/Server | Cloud |
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Workflow tasks |
Parameters |
Data Center/Server | Cloud |
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Data Center/Server | Cloud |
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Data Center/Server | Cloud |
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Custom workflow parameters Custom specified parameters, which values are editable and can be referenced from the workflows. |
Space parameters Parameters with a default value specified at space level |
Reviewers and due date type only |
 Reviewers and due date type only |
 Custom |
 Reviewers and due date type only |
States |
Data Center/Server | Cloud |
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Data Center/Server | Cloud |
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Data Center/Server | Cloud |
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Add States |
Modify State Names |
Modify State Colours Use colors to indicate important states, show rejected pages, specific approval roles... |
Add Due Dates New due dates in any state |
Modify Due Dates Change existing due dates |
Initialize States Transition all content for the associated workflow into a specific state within that workflow. |
Advanced settings |
Page Layout |
Data Center/Server | Cloud |
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Data Center/Server | Cloud |
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Data Center/Server | Cloud |
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Instructions Messages to provide guidance to content creators about next steps after creating the page. |
Header and footer |
Configuration |
Data Center/Server | Cloud |
Data Center/Server | Cloud |
Data Center/Server | Cloud |
Global Who can see drafts, require comments, page updates reset approvals. Security options, default notifications for given workflow events. |
Space Draft visibility, internal page publishing settings |
Clear history |
 Internationalization (i18n) |
Data Center/Server | Cloud |
Data Center/Server | Cloud |
Data Center/Server | Cloud |
i18n Dutch, French, German, Simplified Chinese, Japanese, Russian and Spanish |
Integration |
Data Center/Server | Cloud |
Data Center/Server | Cloud |
Data Center/Server | Cloud |
Third Party App Support Communardo Metadata, K15t Versions, K15t Scroll PDF, Comala Publishing |
Java API |
REST API |