Overview
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Overview
A workflow can be added to pages in a space configured as a target space for publishing using one of the Comala Document Management family of apps.
Publishing a page to the target space creates a new page version in the target space.
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a page published for the first time to a target space with an active space workflow will have a workflow applied with the page in the initial state of the workflow
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publishing an existing page will cause the workflow to change only if the current workflow state includes an Updated transition
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The publishing action does not include any properties for a workflow applied to the source space content.
When a Comala workflow is enabled and applied as a space workflow for all the pages in a target space
Publishing a page for the first time |
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Publishing a previously published page | If the current state of the workflow on the target space page includes an Updated transition
If the current state of the workflow on the target space page does not include an Updated transition
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Publishing sync status and workflow state
The current publishing sync status for a page does not change if the target space applied workflow
changes state (unless caused by this is as a result of an Updated transition)
has reviewers assigned/unassigned to an approval
has reviewers approve/reject the page
state due date expires or is changed by a user
Publishing updates a page will not remove document activity on the target space page.
The content properties for any workflow applied to the source space page are not published by Comala Publishing - this means source space page Comala workflow (or if installed Comala Read Confirmation) properties are not included in a publishing action.
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When a Comala workflow is applied to the target space, you may need to disable the copying of content properties in the source space settings Publishing dashboard.
Example - target space page workflow and sync status behavior
For example: we have a source space A that publishes to an empty target space B.
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In our example above, only the Review state and the Approved state have an Updated transition.
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A Comala workflow can be applied in the source space and can be used together with Comala Publishing to publish pages using a workflow event - on transition to the final state or on a workflow trigger event.
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