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Workflow notifications
Comala Document Management
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sends email notifications for the following events
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assignees
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receive a notification when they are assigned to review a page/blog
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the expiry date is reached for content with the Content Expiry workflow applied
On-screen notifications are displayed to a user viewing a page on which they have been assigned to an approval.
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The message includes details of the approval name and the user who manually assigned the reviewer.
On-screen notification messages
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are also be created for example, when reviewers have undertaken an approval decision:
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For content with the Content Expiry workflow applied, when the expiry date is reached, the content state
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changes to Expired and email notifications
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are sent to
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users who are watching
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the content
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The email notifications
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come from no-
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reply@appfire.com
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.
| Info |
|---|
This not from the address that normally sends emails related to built-in Confluence functionality. |
Custom notifications
Custom notifications can be added using JSON triggers. A trigger can be set for a specific event to create one or more notifications.
In the Content Expiry workflow when the content in the Approved state expires a JSON trigger is used to
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send an email notification
set an on-page message
Content Expiry Workflow JSON Trigger
| Code Block | ||
|---|---|---|
|
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[{"event":"on-expire","actions":
[{"action":"send-email","recipients":["@watchers","@approvers","@lastExpirator"],
"notification":
{"subject":"${content.title} has expired",
"title":"${content.title} has expired",
"body":"Hello, ${content.link} in the ${content.space} space has expired and needs to be reviewed"}},
{"action":"set-message","type":"info",
"title":"Expired",
"body":"The page has expired","tags":"state",
"mode":"autoClose"}]}] |
A JSON trigger can be added using the JSON editor or workflow builder.