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Importing workflows Find out how to Import Workflows |
Quality Management System workflow | requires v5.2.0+ |
com.comalatech.workflow.repository.categories.label: Document Management|Systems Development Life Cycle | |
- | This workflow implements a QMS workflow for document management.
Remember to create a Confluence group for the approvers of the controlled document and ensure that the the source space is linked to a publishing space. The workflow can be amended to use a workflow parameter for the approval group rather than creating a specific globally managed Confluence group. |
In the updated QMS workflow, e-signature process (if enabled) has been amended to require a user email and a one-time password token generated using a third party 2-Factor Authorization app.
Quality Management System Workflow
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{workflow:name=Quality Management System workflow} {note}This workflow performs remote publishing, which requires our [Comala Publishing App|https://marketplace.atlassian.com/plugins/com.comalatech.remotepublishing].{note} * This workflow implements a QMS workflow for document management. * The workflow works in pages with the "qms_approval" label. The label cannot be removed (stickylabel). {repository-description} {workflow-body} {workflow:name=Quality Management System|label=qms_approval|stickylabels=qms_approval} {description} Quality Management system workflow {description} {|label=qms_approval|stickylabels=qms_approval} {description} Basic quality management workflow that includes states for both publishing and page obsolescence, and restricts the approval process to a specific Confluence group. Publishes approved pages to a separate space (Comala Publishing App required) {description} {state:Draft|approved=In Approval|rejected=Obsolete} {approval:In Approval or Obsolete|credentials=2|assignable=true|group=controlled_documents_approvers|rejectlabel=Make Obsolete} {state} {state:In Approval|approved=Published|rejected=Draft|updated=Draft|taskable=true|colour=#6554c0} {approval:Approval|credentials=2|assignable=true|group=controlled_documents_approvers} {state} {state:Obsolete|updated=Draft|taskable=true|hidefrompath=true|colour=#ff5630} {state} {state:Published|final=true|approved=In Approval|rejected=Obsolete|updated=Draft} {approval:In Approval or Obsolete|credentials=2|assignable=true|group=controlled_documents_approvers|approvelabel=In Approval|rejectlabel=Make Obsolete} {state} {trigger:attachmentschanged} {set-state:Draft} {trigger} {trigger:statechanged|state=In Approval} {set-restrictions:type=Edit|group=confluence-users} {trigger} {trigger:statechanged|state=Draft} {remove-restriction:type=Edit|group=confluence-users} {remove-label:qms_obsolete} {set-message:style=error}{set-message} {trigger} {trigger:statechanged|state=Published} {publish-page} {trigger} {trigger:statechanged|state=Obsolete} {set-restrictions:type=Edit|group=confluence-users} {set-label:qms_obsolete} {set-message:style=error}This page is *obsolete*{set-message} {publish-page} {trigger} {workflow} {workflow-body {trigger} {repository-workflow} |
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Published |
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Obsolete |
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An alternative to |
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including an on-screen message also in the published page in the target space, is to use the macro include-segment. |
This workflow includes workflow parameters. When applying a space workflow
a parameter reference value may only be available for use by the workflow after a workflow process, such as a transition, occurs. For example, the initial state should not include the use of the parameter reference value for a due date or pre-assigned reviewers for approvals to avoid blocking your workflow. Alternatively, you can choose to Initialize states when applying a space workflow
the parameter value is retrieved from the space parameters dashboard on first application of a workflow to a page or blog post. This value may be different to the value used in the workflow template