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Workflows | Server/Data Center | Cloud | Server/Data Center | Cloud | Server/Data Center | Cloud |
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Space Workflow/Approval |
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Space Workflow/Approval by Labels |
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Global Workflow/Approval |
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Pre-defined workflows Ready to use workflows built into the app. |
1 approval workflow |
1 approval workflow | 3 workflows |
3 workflows |
4 workflows |
3 workflows |
Custom workflows Ability to create custom workflows, including custom states and transitions |
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Workflows Exchange Import workflows from a repository. |
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Workflow Builder Modify your workflows using our graphical Workflow Builder. |
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Custom Triggers |
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Approvals | Data Center/Server | Cloud | Data Center/Server | Cloud | Server/Data Center | Cloud |
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Approvals |
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Minimum reviewers Set how many reviewers are needed to complete the approval. |
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Limit reviewers Only user(s) and/or group(s) can be assigned to a review and will be able to review the approval. It can be forced to have all the user(s) and/or group(s) to review the content. | | |
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Exclude reviewers User(s) and/or group(s) that cannot review the approval but could still add reviewers to the approval. |
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Limit assigners User(s) and/or group(s) that can assign the review. I.e., limit who can assign users in an approval. |
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Custom buttons labels Custom approve/reject button captions |
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Compliance requirements | Server/Data Center | Cloud | Server/Data Center | Cloud | Server/Data Center | Cloud |
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Approval E-signatures Reviewers need their user/email and password to sign-off. (Cloud support for this feature is limited to Atlassian OAuth) |
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Only OTP in the bundled Quality Management Systems workflow |
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Confluence audit logging Full audit trail of key events (e.g., changes to configuration, templates, parameters, etc.) in the Confluence Audit Log. |
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Views navigation | Server/DataCenter | Cloud | Server/Data Center | Cloud | Server/Data Center | Cloud |
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Draft and published views Users can browse the work-in-progress version or the last approved version of a page |
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Draft restriction Work-in-progress versions of pages can be restricted to users and/or groups |
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Reporting | Server/Data Center | Cloud | Server/Data Center | Cloud | Server/Data Center | Cloud |
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Page activity, space and user reports |
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User reports not available in Cloud |
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User reports not available in Cloud |
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User reports not available in Cloud |
CQL advanced searches Integration with the advanced CQL search capabilities of Confluence. |
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Notifications | Server/Data Center | Cloud | Server/Data Center | Cloud | Server/Data Center | Cloud |
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Email notifications (Note: Cloud email capability is limited to assignment emails) |
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Workbox notifications (Note: Confluence does not provide an API for cloud notifications) |
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Custom notifications Email, page messages, etc. |
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Tasks |
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Workflow tasks |
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Parameters |
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Custom workflow parameters Custom specified parameters, which values are editable and can be referenced from the workflows. |
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Space parameters Parameters with a default value specified at space level |
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Reviewers and due date type only |
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States |
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Add States |
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Modify State Names |
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Modify State Colours Use colors to indicate important states, show rejected pages, specific approval roles... |
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Add Due Dates New due dates in any state |
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Modify Due Dates Change existing due dates |
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Initialize States Transition all content for the associated workflow into a specific state within that workflow. |
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Advanced settings |
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Page Layout |
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Instructions Messages to provide guidance to content creators about next steps after creating the page. |
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Header and footer |
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Configuration |
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Global Who can see drafts, require comments, page updates reset approvals. Security options, default notifications for given workflow events. |
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Space Draft visibility, internal page publishing settings |
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Clear history |
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Internationalization (i18n) |
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i18n Dutch, French, German, Simplified Chinese, Japanese, Russian and Spanish |
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Integration |
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Data Center/Server | Cloud |
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Third Party App Support Communardo Metadata, K15t Versions, K15t Scroll PDF, Comala Publishing |
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REST API |
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