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Space Administration
Choose Space Settings>Content Tools>Document The space workflow for a space can be configured in the Comala Document Approval dashboard. A space administrator can enable/disable the application of the app space workflow to all the content in the space.
Choose Space Settings>App Links>Comala Document Approval to open the space Document Approval dashboard.
Image RemovedImage AddedRelated Pages
You can
enable/disable the approval workflow for application to the whole space content
Reindex workflows of imported spaces for a migrated cloud space or space import
Choose the slider to enable the Basic Approval Workflow for the space
Image RemovedImage AddedEnabling the workflow adds and applies the workflow to all content in the space and displays access to workflow additional Utilities options.
Image AddedThe enabled space approval workflow will take priority over any approval workflow applied individually to a page by an editor.
Utilities
When the workflow is enabled you can also choose to
Initialize states for the applied workflow
- clear Approval History
Clear Document Activity for all the space content
- Reindex Approvals for a Migrated space
Initialize states
Initialize states can be used to set all content to be in one state of the Basic Approval Workflow.
Image RemovedImage AddedClear
Approval HistoryApproval HistoryDocument Activity
Document Activity can be cleared for all the content in your space that currently or previously had a workflow applied.
Image RemovedImage AddedYou will need to confirm the clearing of the Approval History document activity as this action cannot be undone.
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Migrated space
The option Reindex Workflows should option Reindex workflows of imported spaces should be used whenever a space is imported/migrated from another cloud site or cloud space.
You can choose to reindex approvals. Reindex Workflows.
Image AddedThis will re-enable Approvals approvals in a migrated or imported space from another cloud site.
Image RemovedInfo |
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This is the final step in the |
cloud to cloud migration/import process. |
Otherwise, Comala Document Control Approval workflows may not work on the added pages after the import/migration has been completed and workflow history document activity may display document states as 'not initialized'.
Approval historyDocument Activity is linked to original users and is not transferred with the migration.
You will need to confirm the reset of Approvals as this action cannot be undone.
Image RemovedWorkflow History (Backup)
When upgrading or downgrading the Comala Document Management family app, for example, changing from the Comala Document Approval app to the Comala Document Control app to avoid data loss you need to backup the approval (or workflow) history for each space before removing the current app.
Image RemovedChoose Back up to export the approval history for content in the space.
The date, time, and the user who created the Last Export of a backup are added to the Document Approval dashboard.
Image RemovedYou can view the details of the last export by choosing Image Removed
Image RemovedThe approval history export is added as a .json file attachment to content in the space with an added Comalatech workflow.
Image RemovedDo not confuse this file with the Approvals Report that is in a separate tab.
The Last Export of a backup of the approval history (or workflow history) can be restored after installation of the new app by choosing Load.
The last import of the approval history is added to the Document Approval dashboard.
Image RemovedYou can view the details of the last import by choosing Last Import
Image RemovedChoose Last Export to view details for the last export of the workflow history.Image Added
Related pages
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