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Importing workflows

Find out how to Import Workflows

Editor and staff approval workflow

_{requires v3.1.9+}

_{com.comalatech.workflow.repository.categories.label:}_General_|_Bundled

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Staff edit a page
When the page is ready, the content is submitted for approval in the Ready state by a

Reviewer

user defined using Reviewers
Content is not published until the Editor-in-Chief gives approval in a second approval state, Reviewed

Reviewer

Reviewers and Editor-in-Chief are workflow parameters (value references). Their values are defined in the space admin workflow configuration

Code Blocktitle

Editor and staff approval workflow Markup

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Code Block

{workflow:name=Editor and staff approval workflow|key=com.comalatech.sample.approvals.02}
    {description}
        The Publishing Workflow has four states.
Ready: Edited by Staff. Reviewed: Reviewed by Managers. Published: Approved by Editor-in-Chief & viewable publicly.
You can define the Reviewer and Editor-in-Chief in the Space Admin Workflow Configuration. 
    {description}
    {workflowparameter:Reviewers|description=Reviewers group|type=group}
        confluence-users
    {workflowparameter}
    {workflowparameter:Editor in Chief|description=User able to give final approval|type=user}
       @user@

...

{workflowparameter}
    {state:Draft|submit=Ready}
    {state}
    {state:Ready|approved=Reviewed|rejected=Draft}
        {approval:Review|group=

...

@Reviewers@|assignable=true}
    {state}
    {state:Reviewed|approved=Published|rejected=Ready}
        {approval:Editor in Chief|final=true|user=@Editor in Chief@}
    {state}
    {state:Published|final=true|rejected=Reviewed|updated=Ready|hideselection=true}
    {state}
    {trigger:pageapproved|approval=Review}
        {send-email:user=@Editor in Chief@|subject=Page ready for final approval}
        The page

...

@pagetitle@ has been approved by

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@user@ and is waiting for your final approval.
        {pageactivity}
        {send-email}
    {trigger}
{workflow}

This workflow includes workflow parameters. When applying a space workflow

a parameter reference value may only be available for use by the workflow after a workflow process, such as a transition, occurs. For example, the initial state should not include the use of the parameter reference value for a due date or pre-assigned reviewers for approvals to avoid blocking your workflow. Alternatively, you can choose to Initialize states when applying a space workflow
the parameter value is retrieved from the space parameters dashboard on first application of a workflow to a page or blog post. This value may be different to the value used in the workflow template

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Editor and staff approval workflow Markup