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Importing workflows

Find out how to Import Workflows

Lightweight Requirements Quality Management System workflow

_{requires v5.2.0+}

_{com.comalatech.workflow.repository.categories.label: Document Management|Systems Development Life Cycle}

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This workflow implements a QMS workflow for document management.

the workflow will be applied to content with the qms_approval label
the label cannot be removed (stickylabel)

Remember to create a Confluence group for the approvers of the controlled document and ensure that the the source space is linked to a publishing space

the workflow can be amended to use a workflow parameter for the approval group rather than creating a specific globally managed Confluence group.

Code Block

title	Quality Management System Workflow
collapse	true

{workflow:name=Quality Management System|label=qms_approval|stickylabels=qms_approval}
    {description}
        Basic quality management workflow that includes states for both publishing and page obsolescence, and restricts the approval process to a specific Confluence group. Publishes approved pages to a separate space (Comala Publishing App required)
    {description}
    {state:Draft|approved=In Approval|rejected=Obsolete}
        {approval:In Approval or Obsolete|credentials=2|assignable=true|group=controlled_documents_approvers|rejectlabel=Make Obsolete}
    {state}
    {state:In Approval|approved=Published|rejected=Draft|updated=Draft|taskable=true|colour=#6554c0}
        {approval:Approval|credentials=2|assignable=true|group=controlled_documents_approvers}
    {state}
    {state:Obsolete|updated=Draft|taskable=true|hidefrompath=true|colour=#ff5630}
    {state}
    {state:Published|final=true|approved=In Approval|rejected=Obsolete|updated=Draft}
        {approval:In Approval or Obsolete|credentials=2|assignable=true|group=controlled_documents_approvers|approvelabel=In Approval|rejectlabel=Make Obsolete}
    {state}
    {trigger:attachmentschanged}
        {set-state:Draft}
    {trigger}
    {trigger:statechanged|state=In Approval}
        {set-restrictions:type=Edit|group=confluence-users}
    {trigger}
    {trigger:statechanged|state=Draft}
        {remove-restriction:type=Edit|group=confluence-users}
        {remove-label:qms_obsolete}
        {set-message:style=error}{set-message}
    {trigger}
    {trigger:statechanged|state=Published}
        {publish-page}
    {trigger}
    {trigger:statechanged|state=Obsolete}
        {set-restrictions:type=Edit|group=confluence-users}
        {set-label:qms_obsolete}
        {set-message:style=error}This page is *obsolete*{set-message}
        {publish-page}
    {trigger}
{workflow}

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Versions Compared

Old Version 36

New Version 37

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