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Overview

Comala Document Management triggers are created using JSON markup and can be added to a workflow using the workflow builder.

Experienced JSON users can also use the workflow JSON editor.

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page	JSON Triggers

JSON Trigger Examples

JSON triggers are used in the Content Expiry workflow and the Quality Management System workflow.

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You can add triggers to create your own custom Comala Document

Control

Management workflow.

Content Expiry Workflow trigger

This workflow has the following JSON trigger

Code Block

[
	{"event": "on-expire",
	"actions":
	[
		{"action": "send-email",
			"recipients": ["@creator", "@watchers", "@lastUpdatedBy"],
			"notification":
				{"subject": "${content.title} has expired",
				"title": "${content.title} has expired",
				"body": "Hello, ${content.link} in the ${content.space} space has expired and needs to be reviewed"}},
		{"action": "set-message",
			"type": "info",
			"title": "Expired",
			"body": "The page has expired",
			"tags": "state",
			"mode": "autoClose"}
	]}
]

The JSON trigger listens for the state expiry event and when this occurs

sends emails to the content watchers

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displays an on-screen message when users view the page

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Quality Management System Workflow trigger

The QMS Workflow has the following JSON trigger:

Code Block

[
	{"event": "on-change-state",
	"conditions":
	[
		{"state": "In Approval"}
	],
	"actions":
	[
		{"action": "send-email",
			"recipients": ["@document_user_reviewers@", "@document_group_reviewers@"],
			"notification":
				{"subject": "${content.title} is In Approval State",
				"title": "${content.title} is In Approval State",
				"body": "Hello, ${content.link} in the ${content.space} space is in approval state and needs to be reviewed"}}
	]}
]

The JSON trigger listens for the state change event with a condition limiting this to the transition to the In Approval state. When this event occurs

:

email notifications are sent to the reviewers assigned to the content review in the In Approval state

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The workflow reviewers for the In Approval state content review are

user(s) who are added as a Confluence userID value(s) for the workflow parameters document users reviewers

and/or

users who are a member of the Confluence group(s) added as a Confluence group (groupName or groupID) value(s) for the workflow parameter document group reviewers

.