Page Comparison

Page Workflow/Approval

✅_Yes

✅_Yes

✅_Yes

✅_Yes

✅_Yes

✅_Yes

Space Workflow/Approval

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✅_Yes

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✅_Yes

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✅_Yes

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✅_Yes

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✅_Yes

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✅_Yes

Space Workflow/Approval by Labels

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⛔ _No

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⛔ _No

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✅_Yes

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⛔ _No

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✅_Yes

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⛔ _No

Global Workflow/Approval

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⛔ _No

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⛔ _No

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⛔ _N

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⛔ _No

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✅_Yes

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⛔ _No

Pre-defined workflows

Ready to use workflows built into the app.

^{1 approval workflow}

^{1 approval workflow}

^{3 workflows}

^{3 workflows}

^{4 workflows}

^{3 workflows}

Custom workflows

Ability to create custom workflows, including custom states and transitions

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⛔ _No

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⛔ _No

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⛔ _No

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⛔ _No

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✅_Yes

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✅_Yes

Workflows Exchange

Import workflows from a repository. 

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⛔ _No

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⛔ _No

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⛔ _No

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⛔ _No

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✅_Yes

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✅_Yes

Workflow Builder

Modify your workflows using our graphical Workflow Builder.

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Yes

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Yes

Custom Triggers

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Yes

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Yes

Approvals

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Yes

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Yes

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Yes

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Yes

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Yes

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Yes

Minimum reviewers

Set how many reviewers are needed to complete the approval.

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Yes

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Yes

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Yes

Limit reviewers

Only user(s) and/or group(s) can be assigned to a review and will be able to review the approval. It can be forced to have all the user(s) and/or group(s) to review the content.

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Yes

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^{Different range of functionality to limit reviewers in Cloud}

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Yes

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_{Different range of functionality to limit reviewers in Cloud}

Exclude reviewers

User(s) and/or group(s) that cannot review the approval but could still add reviewers to the approval.

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Yes

Limit assigners

User(s) and/or group(s) that can assign the review. I.e., limit who can assign users in an approval.

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Yes

Custom buttons labels

Custom approve/reject button captions

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Yes

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Yes

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Yes

Approval E-signatures

Reviewers need their user/email and password to sign-off.

_{(Cloud support for this feature is limited to Atlassian OAuth)}

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Yes

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^{Only OTP in the bundled Quality Management Systems workflow}

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Yes

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Yes

Confluence audit logging

Full audit trail of key events (e.g., changes to configuration, templates, parameters, etc.) in the Confluence Audit Log.

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Yes

Draft and published views

Users can browse the work-in-progress version or the last approved version of a page

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Yes

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Yes

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Yes

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Yes

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Yes

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Yes

Draft restriction

Work-in-progress versions of pages can be restricted to users and/or groups

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Yes

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Yes

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Yes

Page activity, space and user reports

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Yes

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_{User reports not available in Cloud}

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Yes

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_{User reports not available in Cloud}

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Yes

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_{User reports not available in Cloud}

CQL advanced searches

Integration with the advanced CQL search capabilities of Confluence.

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Yes

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Yes

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Yes

Email notifications

_{(Note: Cloud email capability is limited to assignment emails)} 

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Yes

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Yes *

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Yes

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Yes*

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Yes

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Yes*

Workbox notifications

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_{(Note: Confluence does not provide an API for cloud notifications)}

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Yes

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Yes

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Yes

Custom notifications

Email, page messages, etc.

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Yes

Workflow tasks

Custom workflow parameters

Custom specified parameters, which values are editable and can be referenced from the workflows.

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Yes

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Yes

Space parameters

Parameters with a default value specified at space level

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Yes

_{Reviewers and due date}

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Yes

_{Reviewers and due date}

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Yes

_Custom

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Yes

_{Reviewers and due date}

Add States

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Yes

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Yes

Modify State Names

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Yes

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Yes

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Yes

Modify State Colours

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Use colors to indicate important states, show rejected pages, specific approval roles...

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Yes

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Yes

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Yes

Add Due Dates

New due dates in any state

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Yes

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Yes

Modify Due Dates

Change existing due dates

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Yes

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Yes

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Yes

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Yes

Initialize States

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Transition all content for the associated workflow into a specific state within that workflow.

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Yes

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Yes

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Yes

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Yes

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Yes

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Yes

Advanced settings

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Yes

Instructions

Messages to provide guidance to content creators about next steps after creating the page. 

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Yes

Header and footer

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Yes

Global

Who can see drafts, require comments, page updates reset approvals.

Security options, default notifications for given workflow events.

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Yes

Space

Draft visibility, internal page publishing settings

Clear history

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Yes

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Yes

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Yes

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Yes

Clear history

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Yes

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Yes

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Yes

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Yes

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Yes

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Yes

i18n

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Dutch, French, German, Simplified Chinese, Japanese, Russian and Spanish

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Yes

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Yes

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Yes

Third Party App Support

Communardo Metadata, K15t Versions, K15t Scroll PDF, Comala Publishing

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Yes

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_{Comala Publishing for Cloud available}

Java API

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Yes

REST API

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Yes

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Yes

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Yes