Page Comparison

Page Workflow/Approval

Space Workflow/Approval

Space Workflow/Approval by Labels

Global Workflow/Approval

Pre-defined workflows

Ready to use workflows built into the app.

^{1 approval workflow}

^{1 approval workflow}

^{3 workflows}

^{3 workflows}

^{4 workflows}

^{3 workflows}

Custom workflows

Ability to create custom workflows, including custom states and transitions

Image Removed

Yes

Workflows Exchange

Import workflows from a repository. 

YesWorkflow Builder

Modify your workflows using our graphical Workflow Builder.

YesCustom Triggers

Image Removed

Yes

Approvals

Image Removed

Yes

Image Removed

Yes

Image Removed

Yes

Minimum reviewers

Set how many reviewers are needed to complete the approval.

Image Removed

Yes

Limit reviewers

Only user(s) and/or group(s) can be assigned to a review and will be able to review the approval. It can be forced to have all the user(s) and/or group(s) to review the content.

Image Removed

Image Added

^{Different range of functionality to limit reviewers in Cloud}

Image Removed

Image Added

_{Different range of functionality to limit reviewers in Cloud}

Exclude reviewers

User(s) and/or group(s) that cannot review the approval but could still add reviewers to the approval.

Limit assigners

User(s) and/or group(s) that can assign the review. I.e., limit who can assign users in an approval.

Custom buttons labels

Custom approve/reject button captions

Image Removed

Yes

Image Removed

Yes

Approval E-signatures

Reviewers need their user/email and password to sign-off.

_{(Cloud support for this feature is limited to Atlassian OAuth)}

Image Removed

Image Added

^{Only OTP in the bundled Quality Management Systems workflow}

Image Removed

Yes

Confluence audit logging

Full audit trail of key events (e.g., changes to configuration, templates, parameters, etc.) in the Confluence Audit Log.

Draft and published views

Users can browse the work-in-progress version or the last approved version of a page

Image Removed

Yes

Image Removed

Yes

Image Removed

Yes

Draft restriction

Work-in-progress versions of pages can be restricted to users and/or groups

Image Removed

Yes

Page activity, space and user reports

Image Removed

Image Added

_{User reports not available in Cloud}

Image Removed

Image Added

_{User reports not available in Cloud}

Image Removed

Image Added

_{User reports not available in Cloud}

CQL advanced searches

Integration with the advanced CQL search capabilities of Confluence.

Image Removed

Yes

Email notifications

_{(Note: Cloud email capability is limited to assignment emails)} 

Image Removed

Yes

Image Added^*

Image Removed

Yes

Image Added^*

Image Removed

Yes

Image Added^*

Workbox notifications

_{(Note: Confluence does not provide an API for cloud notifications)}

Image Removed

Yes

Custom notifications

Email, page messages, etc.

Workflow tasks

Custom workflow parameters

Custom specified parameters, which values are editable and can be referenced from the workflows.

Image Removed

Yes

Space parameters

Parameters with a default value specified at space level

Image Added 

_{Reviewers and due date}

Image Removed

Image Added

_{Reviewers and due date}

Image Removed

Image Added

Yes

_Custom

Image Removed

Image Added

Yes

_{Reviewers and due date}

Add States

Image Removed

Yes

Modify State Names

Image Removed

Yes

Modify State Colours

Use colors to indicate important states, show rejected pages, specific approval roles...

Image Removed

Yes

Add Due Dates

New due dates in any state

Image Removed

Yes

Modify Due Dates

Change existing due dates

Image Removed

Yes

Image Removed

Yes

Initialize States

Transition all content for the associated workflow into a specific state within that workflow.

Image Removed

Yes

Image Removed

Yes

Image Removed

Yes

Advanced settings

Instructions

Messages to provide guidance to content creators about next steps after creating the page. 

Header and footer

Global

Who can see drafts, require comments, page updates reset approvals.

Security options, default notifications for given workflow events.

Space

Draft visibility, internal page publishing settings

Image Removed

Yes

Image Removed

Yes

Clear history

Image Removed

Yes

Image Removed

Yes

Image Removed

Yes

i18n

Dutch, French, German, Simplified Chinese, Japanese, Russian and Spanish

Image Removed

Yes

Third Party App Support

Communardo Metadata, K15t Versions, K15t Scroll PDF, Comala Publishing

Image Added

Image Removed

_{Comala Publishing for Cloud available}

Java API

REST API

Image Removed

Yes