Overview
Comala Publishing can be used together with an applied Comala workflow to publish content from a source space to the target space in the same instance.
A space administrator can configure whole space publishing to publish only the latest approved workflow final state version when publishing a whole space
You can also configure the applied workflow to allow your editors to publish a single page or blog post on an applied workflow event, for example, a workflow state change, using a workflow trigger and the /wiki/spaces/AWPD/pages/6428167937
Setting up publishing with a Comala workflow
In the instance to set up different space publishing using a Comala workflow you need
the Comala Publishing app installed, enabled and configured
an app installed from the Comala Document Management family of apps
You must have
added a target space for the published content in the space settings of the source draft space
an active Comala workflow on the content in the source space
view and edit permission for both the source draft space and the target space for publishing
Whole space publishing
When a space administrator chooses to publish a whole space, space publishing can be configured to publish the latest approved version for each page or blog post created on the transition to the final state of the applied workflow.
To publish the latest approved final state version when publishing a whole space
Use final state version must be checked in the space publishing options
the applied Comala workflow must include a workflow final state
the content must have been transitioned at least once to the workflow final state
If a transition to the workflow final state has not yet occurred the document will not be published.
If the document is in a draft workflow state at the time of the space publish, but there has previously been a transition to the workflow final state, then the version at the time of this transition is published (the latest approved version). The draft content version is not published.
choose the (view “Published”) breadcrumb to view the latest approved final state version in the source space
choose View published version to view the published page in the target space
The final state version is only used for publishing when using the space publishing dashboard Publish option to publish the whole space. If the final state version changes the published version in the target space is only updated the next time the whole space is published.
If you also want to allow a page editor to publish each page when it is approved, you can use a Comala Document Management custom workflow that includes a workflow trigger to publish the page on the transition to the workflow final state.
You may want to disable the Single page publish option for the space when configuring space publishing to use the Comala workflow latest approved final state version.
Single page publishing using a workflow trigger
A single page can also be published in a space on a workflow event by adding a Comala Document Management trigger to a custom workflow to action publishing of the document.
To publish the current version of a page or blog post using a workflow trigger
a workflow is applied to the page or blog post
the workflow includes a trigger listening for a specific workflow event, for example, a state change; a page approval
the workflow trigger includes the publish-page action macro
{trigger:statechanged|state=Published}
{publish-page}
{trigger}
Using the above trigger in an applied workflow, the document is published to the target space on the transition to the workflow state, Published.
You may want to disable the single page publish option for the space when using a Comala workflow trigger to publish a page.