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Sending an email on the state expiry

Owned by Robert Alexander Marshall
Last updated: May 25, 2023
2 min read

JSON trigger to sending an email on on-expire event

"triggers": [ { "event":"on-expire", "actions":[ { "action":"send-email", "recipients":[ "@watchers", "@creator", "@lastUpdatedBy" ], "notification":{ "subject":"${content.title} has expired", "title":"${content.title} has expired", "body":"Hello, ${content.link} in the ${content.space} space has expired and needs to be reviewed" } }, { "action":"set-message", "type":"info", "title":"Expired", "body":"The page has expired", "tags":"state", "mode":"autoClose" } ] } ]

  If adding the JSON trigger using workflow builder there is no need to include the opening "triggers": JSON markup notation, as it will be added automatically by workflow builder.

event

"on-expire"

  • no event condition added, trigger will listen for every state expiry event

action

"send-email"

  • email sent to

    • content watchers (@watchers)

    • author (@creator)

    • last user who updated the content (@lastUpdatedBy)

action

"set-message"

  • message set to autoClose after viewing

For the trigger to occur a state must have an expiration date added that expires.

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