This site has moved to the integrated Appfire documentation and information site for our apps.

From February 2024 this site is no longer updated.

Take a look here! If you have any questions please email support@appfire.com

Skip to end of metadata
Go to start of metadata

You are viewing an old version of this page. View the current version.

Compare with Current View Page History

« Previous Version 4 Next »

Workflow History

To view the record of who has approved or rejected the current page select Workflow History from the page tools menu (ellipsis menu).

All approvals and rejections together with comments and expirations will be recorded in the page workflow history.




The workflow history display is limited to 25 entries. The full Workflow History is available as a file added as an attachment to the document.

If a user has been disabled or deleted the workflow history will display the users username and the default avatar. The username name is the stored user display name for the instance.

To view or download the file

  • use page tools menu to open Attachments for the document
  • choose the added Workflow Report tab


If there is no active workflow on the content but workflow history was retained

  • the page tools option for workflow history will not be available
  • the workflow history will be retained as an attachment

No attachment will be listed if there is no active workflow on the content and workflow history was removed.

Document Management Workflow Report for the space

To see a report for the entire space choose the Workflow Report link on the left sidebar. This space report can be filtered by the current status or by approvals that are assigned to you as the current user.

My Pending Approvals

You can see the approvals that are assigned to you in the current space in the workflow report.


If there are multiple approvals in a state the reviewer avatars are replaced by the named approval avatar. Choose the approval avatar to view the assigned reviewers for an approval.



When there are multiple approvers assigned choose a reviewer to view details of all the reviewers for the approval.



The approver list is read-only. You can sort and filter the display.

You can also use a search filter on the Confluence search to find pages that are assigned to a specific person (see below).

Confluence Search Filters for Macros

Confluence provides some macros that support CQL filters, like the Content by label macro or the Page properties report macro. Comala Document Management adds a filter for "Workflow state".

REST API CQL fields

If you are searching with a separate reporting/scripting tool, for example, Reporting for Confluence from ServiceRocket or ScriptRunner for Confluence from Adapatavist, using the Confluence REST API the following field names should be used:

FieldField name
Workflow statecw_state
Assigned approvercw_approver

Note that cw_state search is case sensitive

cql=cw_approver="userID" and cw_state="Approved"



  • No labels