Overview

One or more workflow triggers can be added to a workflow. Each trigger can be set to

• listen for a single workflow event such as a change of state ("on-change-state" event)
• check that a set condition is met for the event such as the state is the final state in the workflow ("final":true condition)
• and if the condition is met for the event, set one or more actions such as sending a custom email ("send-email" action)

Triggers are added to a workflow as JSON code. They can be added using workflow builder or the Code editor.

JSON Triggers can be used to create a more flexible and responsive workflow in Comala Document Management for Cloud.

Example

In the example below

• the trigger listens for a change of state.
• the set condition constrains the trigger to listen for the state change to the Rejected state
• once this event occurs the trigger actions a change of state back to the Draft state

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 If the JSON trigger is added using workflow builder there is no need to include the "triggers": JSON element. This is added automatically by workflow builder.

There are a range of workflow events that a trigger can be set to listen for. These include

• approval event
• a reviewer assignment/unassignment event

You can constrain the events by adding conditions for the event such as

• a named state in the workflow
• the final state
• the initial transition to a named state

Trigger actions include

• changing the state
• assign/unassign users or Confluence groups as reviewers to an approval
• approve or reject a content review
• set a state expiration period 
• create a custom notification such as an email or on-screen message
• remove page level user permissions†

_{† Only 'Confluence Cloud Standard, Premium and Enterprise Plans' enable customers to edit permissions, including global, space, and page permissions}

Related pages

JSON Triggers

• JSON Trigger events
• JSON Trigger conditions
• JSON Trigger actions
• Users or groups within a trigger
• JSON Trigger examples

Adding a JSON Trigger using workflow builder

• JSON triggers in the Content Expiry and Quality Management Systems workflows
• Multiple JSON Triggers in a custom workflow

JSON Trigger examples

• Page:
  Sending an email on the state expiry
• Page:
  Multiple JSON Triggers in a custom workflow
• Page:
  Sending an email on a user approval decision
• Page:
  Sending an email on a state change
• Page:
  Trigger to transition from Rejected to Triage state