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Document Report

A report for the approvals activities in the entire space can be accessed by choosing Document Report in the left-hand sidebar navigation.

This report is for all content in the space and can be filtered to show content in each of the three states or those with pending approvals.

The full report can only be accessed by users with Edit or Admin permissions. Any content with view restrictions for the current user viewing the report will not be displayed.

The report can be filtered by state or the pending approvals for the current user using the filter option buttons.

Document Activity

The document activity report listing the the approval document activity for a page can be accessed using the page tools menu.

The report is a chronological listing of all approvals activity on the individual page.

The report can also be accessed from the Activity Report link in the approval workflow popup in the Approved state.

The Reset Approvals button will only be displayed for users with admin permission.

Document Activity can also be viewed in the Custom Content by

  • choosing the page tools menu  Attachments option for the document

  • choosing Custom Contents

  • choose the added Comala Document Approval tab

If there is no active workflow on the content but document activity was retained when the workflow was removed

  • the page tools option for document activity will not be available but the Document Activity will still be available in the Custom Contents tab

If there is no active workflow on the content and document activity was removed, there will be no entry listed in Custom Contents.

If the page is copied the Document Activity is copied and listed in the Custom Contents tab when viewing Attachments.

A user with edit or admin permission can clear the approval history for the page by deleting the Document Activity in this tab.

A space admin can use the Clear option in the space settings Document Approval dashboard to remove document activity for pages and blog posts in the space.

Document state macro

Add the document state page macro to display one or both of

  • the approval workflow state

  • the date of change to the state

The document state macro is compatible with the Confluence page properties macro and page properties report macro.

Document approvals macro

Add the document approvals page macro to display the approval information for a workflow approval state.

The document approvals macro is compatible with the Confluence page properties macro and page properties report macro.


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