Add a destination (target) space for publishing

Overview

A chosen source space must be configured to publish pages to a selected target space using the the Target space dropdown menu in the space settings publishing dashboard.

Open

Once a target space is added to the source space publishing dashboard Enable Publishing is automatically enabled in the publishing dashboard and the following publishing options are displayed

• Copy content properties (by default, set as enabled)

• Enable single page publishing (by default, set as enabled)

• Space publishing to publish the whole space

Pages can be published

• using space publishing to publish a whole space

• by a user to publish a page individually

• on transition to an applied Comala workflow final state or using a Comala workflow trigger.

Add a target space for publishing

Choose the space settings Publishing dashboard in your source (draft) space.

Open

Choose the Target space dropdown menu to display options for your target space (the published space).

The Target space dropdown menu will automatically display a maximum of 10 spaces

• the last 10 spaces accessed by the current user

• if less than 10 spaces have been accessed, the menu list will include the last created spaces (to display up to a maximum of 10 in the list)

A space can also be searched by name.

Select the target space and choose Save.

On first set up of a target space, an on-screen message confirms the target space is saved.

Adding a target space to the source space publishing dashboard, by default enables the space for publishing and single-page publishing. It also displays the option to publish all the pages in the space.

Any changes in the space publishing configuration are confirmed in an on-screen message.

The target space publishing dashboard also displays confirmation of the successful configuration.

A information dialog box is displayed to a user when editing content in the configured target space. This message advises that any changes may be overwritten the next time the content is published (synced) from the draft space.

Once publishing features are enabled and the target space added pages can be published

• individually by a page editor as a standalone publishing action using the publishing byline to open the publishing popup (single-page publishing)

• as a whole space by a space administrator using the Publish space option in the space settings Publishing dashboard.

Content can also be published if a Comala Document Management app is installed a workflow is applied to a page

• on the Comala workflow transition to the final state

• on a Comala workflow trigger event added to a workflow

Selecting a target space already configured as a publishing source space or target space

On selecting a target space in the dropdown menu is already is configured as a source space for publishing or is a target space for another space

• the Change button is disabled

• a warning message is displayed

If the selected space is required as the target space for the current space, the existing publishing configuration must be cleared from this space.

The following popup is displayed when the selected space has a publishing configuration that is disabled.

If the selected space was previously a target space but the previous publishing and sync has been removed, on choosing the popup link to the selected space publishing dashboard you can either

• fix the publishing configuration on the previous named source space

• clear the publishing configuration on this selected space

Comala workflow applied in the target space

On publishing a page from the source space to a target space page with an applied workflow, the workflow state on the target space page ONLY changes when the target page workflow state has an Updated transition.

If the target space has a space workflow enabled, pages published for the first time will be set to the initial workflow state for the workflow in the target space.

Workflow activity on a target space page does not change the publishing status

• assigning reviewers

• approving page content

• changing workflow state

unless the action included a page Updated event.