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Report on states
- Robert Alexander Marshall
These are the ways you can keep track of workflow states...
At a glance
On the content, the current state is shown in the workflow status bar
A filled circle means you as the current user, are assigned to a content review in that state.
the default color for each workflow status indicator circle is blue
This default blue color indicates that there is no final state in the workflow and all states are considered as draft by the workflow with no workflow restriction for view only users
the colored state indicator circle will be green if the current state has been defined as the final state in the workflow
with a final state in the workflow, the indicator circles for all other states in the workflow are colored orange and considered as workflow draft states (unless a custom state color has been added)
A workflow with a final state and default workflow visibility, only allows view-only users to view the document version created on the the last transition to the final workflow state.
In detail
Learn more about the current state in the workflow popup
In context for the page
See state transitions in context of other actions in the Activity Report - Content
In context, document actions for the current user
See current pending document actions for tasks and approvals in the instance for the current user in the My Comala Document Documents Action Report in the user profile
In summary
Get a summary of workflow states for all content in a space using the Document Management Report
With macros
Add your own reports:
With search filters
Use workflow filters in Confluence search:
Requires Confluence 5.8 or above.