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The space administrator can also use the Report Data Population screen to manually populate workflow data for Document Control reports and reporting macros if the data has not been updated because of unexpected errors or permissions.
Once the workflow is enabled, a space administrator can
Initialise States for a space workflow with when being initially applied or at any required point in the documentation development
The space admin can also choose to Clear Workflows History for all workflows in the space, This will clear the workflow history for all pages and blog posts. However, the user will be prompted for a global Confluence admin username and password to complete this action.
Only one workflow can be enabled in the space Document Control dashboard. This workflow is applied to all the content in the space.
The current workflow in the space can be edited using workflow builder to filter its application by the content label.
Editing workflow parameter values
The Content Expiry Workflow and Quality Management System Workflow each include one or more workflow parameters used in the workflow. The value for these parameters can be set in the space document control dashboard. The value set in the dashboard for the parameter is used when the workflow is added to a page in the space.
The Due Date parameter is used to provide the value for the due date for the Expired state. The parameter value is used to set the expiry of the content each time a transition to the Expired state occurs.
Approval - for the Users and user Groups who are assigned to the approvals by the workflow
Read Confirmation for the Read confirmationusers and Read confirmationgroups who are assigned toreading a page by the workflow
You must add at least one value for the either the Approval User or Group parameter.
The value is used by the workflow on application to the page or blog post.
These values can be edited by the user on applying the workflow.
Editing the space workflow
Comala Document Control allows limited editing of the installed workflows bundled with the app. The customization is localised to the current space. Full customization and/or creation of a workflow is available in the Comala Document Management app.